College of Liberal Arts

International Contracts

All international contracts – an agreement with a foreign company, school, organization, or individual – must be approved by the College of Liberal Arts Dean’s Office, the Office of the Vice President for Legal Affairs, and the Business Contacts Office.

Agreements with foreign governments, including schools managed or funded by a foreign government, require additional approval from the UT System Board of Regents.  These agreements must route through the UT System Office of General Counsel for review and approval prior to docketing for UT System Board of Regents' approval.

Departments must submit all international contracts first to the Dean’s Office for review and approval.  Do not submit directly to the Office of the Vice President for Legal Affairs and/or Business Contracts Office.

Submit the following documents to the Dean’s Office:

  • Completed Business Contract Review Form
  • Completed Contract Agreement (templates available)
  • A list of pertinent details needed for a draft memorandum to the Vice President for Legal Affair requesting foreign approval for Chair/Director and Dean’s Office signature.  Mary Kemp will create the memorandum using this information.  The list should include (1) the name and address of the foreign organization/s; (2) a summary of the services and/or deliverables to be provided; (3) the country(ies) where services will be provided; (4) a summary of your unit’s history with this vendor, if any; (5) indication of whether the other organization is privately owned or an agency of a foreign government; and (6) any other information you believe is necessary. 
  • Staff and faculty who prefer to draft the memorandum may do so and submit in place of the list.  Please contact Mary Kemp if you would like a template.

The approval process timeframe can vary widely depending on the nature of the contract and the countries involved.  Documents should be submitted with as much lead time as possible.  The approval process takes at least a week and can sometimes take over a month.

Submit documents to the Dean’s Office via Mary Kemp.  Mary will assist College of Liberal Arts faculty and staff with understanding rules and regulations, evaluating contracts for common issues, drafting memorandums to request approval of contracts with foreign entities, submission to the required offices, and ensuring that there are no unnecessary delays in the approval process.

Please Note: Only an individual with a written delegation of authority from the President of UT Austin may sign contracts on behalf of the University, which is generally someone in the Office of the Vice President and Chief Financial Officer.  A University contract without an authorized signature may be invalid and unenforceable.  It may create individual liability for the unauthorized signer.

Study abroad agreements and programs involving student exchange need to be coordinated with the International Office (http://world.utexas.edu/abroad/faculty/agreements).  International Office staff members are able to assist in the submission process for such agreements.

Links

Contact

For questions regarding international agreements and assistance in obtaining approval from the Office of the Vice President for Legal Affairs and the Business Contracts Office, please contact:

Mary Kemp, 512-471-6327



Last Modified: 11 November 2014