Travel Authorization Requests (previously RTA) are required for traveling to conduct university business off-campus for more than 4 hours, regardless of whether or not there is any cost to the university.
What do I need to get started?
Dates of Travel
Purpose of Travel
Benefit to UT
Disposition of duties
Account(s) to be charged
Estimation of expenses
Breakdown of expenses
Create an online Request for Travel Authorization. You will receive an email when your travel is approved. For more information on how to create a request
Book travel. All business-related airfare must be arranged through Anthony Travel or Corporate Travel Planners. For more information see Travel Management info.
There are two ways to handle travel accommodations (flight, lodging, rental car):
Direct Bill Flight
The University of Texas at Austin handles direct bill flight bookings through two different travel agencies, Anthony Travel and Carlson Wagonlit. Acquiring tickets on the traveler's behalf must be done through one of these two travel agents.
Anthony Travel (AT)
Carlson Wagonlit Travel (CWT)
Guest's full name
Guest's date of birth
Travel information (dates, preferred times, airports)
Travel Authorization Request Doc ID number
Frequent flyer numbers
Aisle or window seat preference
The agent may ask you whether you would like a refundable or non-refundable ticket. A non-refundable ticket is often significantly cheaper, but the State of Texas has special state rates for certain destinations. These state rate tickets are refundable, so if you are given the choice between the two and there is a negligible price difference, go with the state rate ticket. Airlines require exorbitant fees to cancel a non-refundable ticket, and it becomes very difficult to reclaim even a small portion of that money.