College of Liberal Arts

Contracts

Overview

Contracts are legal agreements between the University and an individual or business entity that is set up prior to payment.  Only an individual with a written delegation of authority from the President of UT Austin may sign contracts on behalf of the University, which is generally someone in the Office of the Vice President and Chief Financial Officer.  A University contract without an authorized signature may be invalid and unenforceable.  It may create individual liability for the unauthorized signer.


COLA Policies and Best Practices

  • Submit the agreement, Business Contracts Review Form (BCRF), and all other supporting documentation as separate documents to Mary Kemp for processing.
  • The approval process timeframe can vary widely depending on the nature of the contract.  Documents should be submitted with as much lead time as possible.  The approval process usually takes at least a week and can sometimes take over a month.
  • Contracts with individuals must be accompanied by an Employee/ Independent Contractor Classification Checklist (EICCC).
  • Vendor contracts not using the University templates should be accompanied by the appropriate addendum.
  • Supporting documentation for international contracts should include the name and address of the foreign organization/s; a summary of the services and/or deliverables to be provided; the country(ies) where services will be provided; a summary of the unit’s history with this vendor, if any; indication of whether the contractor is an agency of or acting on behalf of a foreign government; source of funding; and any other information you believe is necessary. 
  • The BCRF must include an account number and Mary Kemp must be listed at the Contracts Administrator.
  • Always include the name, title, and email address of the authorized signer for the contracting entity.

Contact

Mary Kemp, Records and Compliance Coordinator, 512-471-6327