College of Liberal Arts

Arrangements

9/29/20- The college is currently accepting domestic travel requests that allow for travel on endowments, research grants, external fellowships, and personal funds but not any UT support (except for an endowed professorship/chair). These requests will need to be filled out ENTIRELY before being submitted to Kaley Aguero for final approval. Please be sure to obtain the chair's signature before submitting it to Kaley. An approved domestic travel request must be obtained before traveling. 

Domestic Travel Request Form

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3/6/2020- Effective immediately, all future international university-related travel must be booked by the UT Austin contracted travel agents or Concur UT’s online booking tool.

Given the evolving situation with COVID-19 (coronavirus) and in an effort to protect employees’ health and financial interests, travel to CDC Level 2 and 3 travel advisory locations for coronavirus is restricted. Travel to these areas will require authorization from the International Oversight Committee as well as additional university authorities. Travelers will be required to forward their International Oversight Committee approval letter to the travel agencies prior to airfare issuance.

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Booking Airfare

Once the traveler's RTA is final approved, the traveler may arrange travel through one of the University's three approved methods.

Anthony Travel
Travel can be booked by phone, email, or via the online reservation request form.
Local phone: (512) 617-8444
Toll-Free phone: (800) 684-2044
Email: UTTravel@AnthonyTravel.com

Concur
Online portal to make travel arrangements.

Corporate Travel Planners
Travel can be booked by phone or via the online reservation request form.
Toll-Free phone: (800) 906-3002

Reimbursements are allowed for employees booking through other vendors. The receipt should be submitted for reimbursement including the following statement: “Online selection is best value as consistent with institutional priorities.”

Mileage
Personal car mileage is reimburseable using the Texas Comptroller of Public Accounts' Travel Reimbursement Rates Web page. To calculate mileage, Mapquest is the preferred site. Please see the Handbook of Business Procedures for additional information. 

Rental Car
All car rental reservations are required to be made using one of five UT Austin contract car vendors, citing the chosen vendor's specific rate identifier code. The allowable vendors are Avis/ Budget, Enterprise/ National and Hertz. Rental car contract rates apply to Domestic/U.S. rentals only. For more information, please see the Travel Management Services site regarding rental cars. 

Note: If it is not possible to use one of the five contract car vendors, a Travel authorization exception request must be submitted for approval.  



Last Modified: 10 October 2019