College of Liberal Arts

Promotion and Tenure Process for 2021-2022


The Promotion and Tenure Dossier Guidelines and sample documents assist faculty and staff to compile and catalog all documents related to the promotion file.  They are based on the Provost guidelines, and the Provost Office's General Guidelines should be considered the overall source for promotion process and policy.  Some practices described in our checklist apply to our college only.  If you have any questions or seek clarification, please do ask us!

Note: These documents are provided as a guideline for Liberal Arts faculty and departmental administrative staff only.

Letters to Outside Reviewers 

Examples and Templates (COLA only) 

Sample CV

Complete List of Publications

Chart of Reviewers  (EVPP)

CoLA CIS Averages template

Course Ratings Averages template (EVPP)

Sample Postdocs Supervised [can also be used as template for placeholders, memos, etc.]

Grade Inflation Reports (COLA only)

If your faculty have questions on how the grade inflation factors are calculated, here is the explanation, excerpted from the COGNOS business rules.

Timeline 2021-2022

  • Spring: Departments notify Dean's Office of who will be going up for promotion and tenure in the Fall.
  • Jun-Jul 2021: Dean's Office staff meets with candidates and department staff to go over guidelines and answer questions.
  • September 15, 2021: Department promotion materials due to the Dean's Office. [via Box folders]
  • October 2021: CoLA Promotion and Tenure Committee begins to review promotion materials.
  • October 22-23, 2021: CoLA Promotion and Tenure Committee meets to deliberate and vote on promotion candidates.
  • November 11, 2021: Promotion materials are due to the Provost's office.
  • December 2021-January 2022?: Provost Office review and request edits to CoLA files.
  • Jan or Feb 2022: Dean Stevens will meet with President's Committee to discuss promotion candidates.
  • February 14, 2022: President will notify the Dean of promotion and tenure decisions.
  • February 18, 2022: Dean will notify candidates/departments of President's decisions.
  • March 25, 2022: Deadline to submit final arguments and CCAFR requests to the Provost Office.
  • May 6, 2022: President will notify Dean of final decisions on Final Arguments.

Please direct questions about the College of Liberal Arts Promotion and Tenure Review process to Tamela Walker (471-8328).