College of Liberal Arts

Third Year Review Policy

Each academic department, through a structure determined by the Budget Council or Executive Committee, will implement a full review of the research, teaching, service, and overall progress of each Assistant Professor in the spring semester of his or her third year of service to the College. A year of service, in this context, runs from September 1 to August 31. Faculty members who start at times other than September 1 may have an altered Third-Year Review schedule. The only instance in which a review may be postponed is if a faculty member is on full or partial Leave Without Pay status during one of his/her first two years. College research fellowships, leaves from the instructional budget, and other assignments for which the faculty member is paid full-time from university accounts will not alter the review schedule.

The purpose of this review is to provide thoughtful, evaluative comments to each Assistant Professor and to provide early feedback to the department’s Budget Council or Executive Committee and the Dean about the progress of each Assistant Professor, along with suggestions for improvements when appropriate. Although this review is not intended to provide an unequivocal signal of the likelihood of earning tenure, it is meant to assess the individual’s progress toward reaching the standards needed for promotion to the rank of Associate Professor with tenure.

Procedural Timetable

April (year 2) Department notifies Assistant Professor of impending Third-Year Review and makes preparations to conduct review
April (year 2) Department notifies Dean’s Office of Assistant Professors undergoing Third-Year Review
April (year 2) Assistant Professor begins assembling materials to submit to evaluating body*
September (year 3) Provost’s Office distributes CIS survey and Graduate Committee reports to Dean’s Office for those undergoing Third-Year Review. Dean's Office sends 2 copies to department.
April (year 3) Department Chair discusses Third-Year Review with Assistant Professor
April (year 3) Third-Year Review document due to Dean’s Office with copy of Asst. Prof's CV.

*Materials usually consist of, but are not limited to, a CV, annual reports, copies of publications or other evidence of scholarly activity, information on academic advising, service, honors, a research statement, and any other documentation that the Assistant Professor wishes to include. The department will add peer teaching evaluations to the data before it is submitted to the evaluating body.

Written Report

After reviewing all documents submitted by the Assistant Professor, departmental peer teaching evaluations, and the instructional activities reports, a written report, usually no more than two pages authored and signed by the evaluating body, should be forwarded to the Dean’s Office by April 15 of the Assistant Professor’s third year. The report should address not only the Assistant Professor’s progress, but also the methods employed in completing the evaluation.


The Dean will review the report on each Assistant Professor and will offer suggestions or feedback as necessary to the department chair. The department chair will then schedule a meeting with the Assistant Professor to discuss the written report and to provide feedback on his or her overall performance. This should be completed by the end of June of the third year. Each Assistant Professor under review may provide a written response to the Third-Year Review by the end of July of the third year.

Notice of Non-Renewal to Non-Tenured Faculty Members (Assistant Professor or Associate Professor and Professor without tenure)

For those in the first year of probationary service, notice must be given by March 1 of the first year that the appointment will not be renewed the following year. For those in the second year of probationary service, notice must be given by December 15 of the second year. Departments should submit a request to send a notice of non-renewal within the first two years to the dean and the provost for approval.

After the second year of service, a department must send any recommendation to terminate a tenure-track faculty member through the promotion review process (unless a faculty member is being dismissed for cause). If the final decision of the president is to terminate, the individual will be given a terminal year. Note that under this scenario the faculty member would serve a total of four years in a probationary status and could request reconsideration in the terminal year.

Please see Series 31002 of the University of Texas System Rules and Regulations of the Board Of Regents for information regarding this topic.


Please direct questions about the College of Liberal Arts Third-Year Review process to Ann Kelble (232-4820).