College of Liberal Arts

Annual Review of Faculty


The annual evaluation of faculty is required by Regents’ Rules 30501, 31102, and HOP 2-2151; is governed by the Provost Office; and is monitored by the Committee of Counsel on Academic Freedom (CCAFR).  The complete guidelines (for 2018-19) can be found here.

Procedure within the College

Because annual faculty evaluations are handled primarily at the departmental level, departments are responsible for overseeing the review process according to the Provost guidelines and for maintaining the review records.  Department chairs and academic program directors shall be evaluated as faculty members of their home department(s) unless otherwise exempted under the guidelines (3.b.). The dean will annually review the administrative performance of each chair or director who reports to him through a separate (informal) process.

The department chair is responsible for sending individual written notifications of annual review results to their faculty members (see guidelines section 5). In addition, each department (or center, as applicable) shall report their faculty members’ overall review ratings to the Dean’s Office (c/o Ann Kelble) by May 1 of each academic year.  The report can be submitted by the chair or the senior staff member. 

Please include the following for each person: name, rank, EID, overall rating, and notes (if needed).

Annual Review template


Q: What if our department’s review period doesn’t match the academic year?  (E.g. In February 2019, we evaluated our faculty for their activities during 2017-18.)
A: For the annual review process, we ask that when departments communicate their ratings, they specify which years are being evaluated as well as the year those ratings are being communicated. Departments can determine the scope of their annual review but are expected to clearly define their practice and to keep it consistent (or, make & communicate changes to the process when needed, consistent with their faculty governance and/or by-laws).

Q: As in the previous question, we will be submitting 2018-19 reviews that are based on 2017-18.  What should we do about faculty who started in Fall 2018?
A: Each department’s governing body (EC/EBC/BC) shall establish faculty annual review criteria and methods to ensure fair and consistent standards.  In each instance where a given individual’s record does not fit established review standards or parameters, the governing body should determine how they might most fairly accommodate the record and, as applicable, establish precedent(s) for subsequent review cycles. 

In the example above, the established practice would have the department not review the new faculty member until 2019-20.  While the department can make exceptions to their own practices, document under what circumstances would they do so and why.  Be sure to also consider how that decision would impact future review cycles.   

Q: If I have the review results in January, do I still wait until May to submit them?
A: No, you can submit the department’s annual faculty review ratings at any time before May 1 of an academic year. 

Q: Do I have to use the College’s template?
A: No, however please use it as a base to ensure all required information is included.

Q: Do I need to provide any explanations of ratings to the College?
A: No, you do not need to include explanations for every rating when reporting to the Dean’s or Provost Office. However, if someone was not rated, please note the departmental explanation as to why. Please also note that as the department is required to communicate the basis for the individual ratings in writing to each faculty member, it is expected that the department will maintain those records, and that they will be able to furnish those details or documentation upon request.

Q: What if I have a faculty member who spent only part of the review period in an administrative role (i.e. director)?
A: Policy states that chairs and program directors may be reviewed “by the department or the dean according to existing practice.”  In Liberal Arts, all faculty (including academic chairs and directors) not appointed 100% in an administrative title should be reviewed at the department level, regardless of where merit is determined.