University Affiliate Positions | Visiting Scholar Procedures | Chart of Research Titles
Common Questions | ID Cards | UTEID Resources | Related Links and Other Resources |
Checklist for VS/VR positions
All Nonemployees must have a Worker Type of Contingent Worker in WorkDay (except A013, 0912, and 0925 which must be assigned a worker type of Employee).
University Academic Affiliates are individuals who have non-employee only academic relationships with the university and meet the related requirements. These are non-employee only positions, so If the person has other concurrent employment with The University, these affiliate assignments are not needed.
Note! Individuals in classified or A&P positions cannot hold assignments with zero hours [0%] unless the incumbent also holds a faculty position.
More Details | See: Lisiting for Job Profiles (PDF)
How can an affiliated worker obtain a UT EID?
A UTEID is required to assign the worker to an affilliated position.
Each person may only have one UTEID, so ask the worker if they already have a UTEID before asking them to initiate a new one. If they need to obtain a UTEID, they can visit the UTEID Self Service Tools to create and claim one.
How can an affiliated worker obtain a UT ID Card?
First, not all affiliated workers need a UT ID card, for those who do, they must visit the ID Center after the appointment if final approved and processed.
What policies and procedures are needed for Visiting Scholar/Visting Researcher Positions?
For Visiting Researcher/Scholar Affiliated Worker positions, all assignment or modify documents will route to the Dean's Office for final approval. Incumbents assigned to Visiting Researcher/Scholar positions require background checks.
Checklist for preparing Visiting Scholar WorkDay documents
What is a 'Research Affiliate' and how is this different from a 'Visiting Scholar/Visiting Researcher' positions?
Affilliate research positions are:
These positions should be used for postdoctoral fellows/researchers and research fellows who are not paid through the university’s Payroll Services, and who are not Visiting Researchers/Scholars, but who do need access to university systems. These positions are designated as security sensitive, meaning background checks are required for incumbents assigned to them.
Note: Visiting Researcher/Visiting Scholar positions are approved through the Office of the Vice President for Research (see above) and require additional paperwork to be processed.
Nonemployee - Affiliate Academic Research Titles |
|||
Title | Research Fellow/Sr. Research Fellow | Post-Doctoral Fellow | Visiting Researcher/Visiting Scholar |
Position Duration | No minimum; maximum 2 years | No minimum; maximum 3 years | 2 week minimum; 1 calendar year maximum (renewable) |
Payment Information | Honorarium/Travel Reimbursement Allowed (APS/PBS/VE5 and VP5/VP2) | Honorarium/Travel Reimbursement Allowed (APS/PBS/VE5 and VP5/VP2) | No type of payment/reimbursement allowed |
Intellectual Property/Export Controls Agreement Required | No | No | Yes |
Background check required | Yes | Yes | Yes |
Classification Guidelines | Invited by UT faculty/researcher to collaborate on UT project. Research is primarily for UT benefit | Invited by UT faculty/researcher to collaborate on UT project. Research is primarily for UT benefit | Visitor (typically) initiates contact for nomination process. Research primarily benefits visitor or visitor's home institution |
Visitor Affiliation | Individual is based at another institution/private sector or in another country | Individual is based at another institution/private sector or in another country | Individual is based at another institution/private sector or in another country |
Minimum Academic Level Required | PhD (received more than 3 years prior to assignment) | PhD (received within 3 years of assignment) | BS |
Principal Investigator status | co-PI status available upon request to OSP | N/A | N/A |
Get a UT EID - Self Service Tool
Useful forms: Authorization for Professional Services (APS) Form and Independent Contractor Checklist*. A Payee Information Form (PIF)* is also required to properly establish a vendor record for the payee.
Includes useful resources and services related to visas and immigration issues.