College of Liberal Arts

Staff Merit Increase Policy


2016-17 Salary Policy -- Classified, A&P Staff, and Hourly Employees

The College of Liberal Arts will implement a recurring merit policy for 2016-17 in line with instructions from the Office of the President.

Unit heads, in consultation with the unit's governance structure, shall determine how these merit funds will be allocated. Units should be strategic in their decisions.  The President’s salary guidelines state that salary competitiveness, retention, and equity should be priorities.

This salary policy and any recommended recurring salary increases are subject to approval of the FY 2016-17 operating budget by the Board of Regents.  Individuals should not be notified of their recommended salary increase at this time.


Staff who have been continuously employed by the University, and who have not received a recurring salary increase since March 1, 2016, are eligible to receive a merit increase. Staff must have a recent performance appraisal on file with the Dean’s Office to be eligible.  Staff with an active Level 2 or 3 Performance Management Plan Reminder are ineligible for a merit increase. 

Classified and A&P Staff

Merit allocations are displayed in the PBIS/CLASP database for your reference. Any request to utilize additional state (14), AUF (20) or flat-rate tuition (19-97XX-XX) funds for the merit pool require prior written approval from Kimberly Biar.

Units are responsible for funding merit increases awarded to employees who are paid from accounts other than 14, 20, and 19-97XX.  Examples include indirect cost return accounts, Option III program accounts, contracts and grant (26) accounts, gift or endowment (30) accounts, and service center (18) accounts.  However, any merits over 5% require prior approval.

If an employee is appointed to multiple accounts, the merit increase will be charged to each account in proportion to the FTE percentage appointed on each account. 

Departments are responsible for reserving sufficient funds from your merit pool for any individual who will be eligible for a March merit increase.

Other Hourly Employees

Other hourly employees are not eligible for merit increases during 2016-17.

Process and Deadlines

Departments should enter their recommendations for T/TT and NTT faculty, Classified staff and A&P staff merit increases via the CLASP database (Merit tab) by Monday, June 13, 2016.  Please be sure to include the annual faculty review rating for each faculty member (T/TT and NTT) in the Annual Review field.

The Dean’s Office staff will create all HRMS documents related to T/TT faculty salary increases. 

Unit staff will be responsible for creating all other appropriate documents in HRMS (Salary Update Documents and/or Modify documents) for Classified staff, A&P staff, and NTT Faculty.   These documents must be approved forward to the Dean’s Office by Friday, June 20, 2016.  Please note that HRMS documents for Classified and A&P staff should include in the Document Remarks the date performance evaluations were sent to the Dean’s Office.

If approved by the Board of Regents, recurring increases will be reflected in the October 1st paycheck.

If you have any questions regarding this policy or its implementation, please contact Ann Kelble ( for assistance.