College of Liberal Arts

Step-by-Step Instructions:

Reclassification Request Form (in DocuSign):

  1. First screen: Provide signer information.
    1. [Your Name]: This form is meant to be completed by a person who has the HR Partner role for the position to be reclassified [hereafter, called “You”]. If you are not also the position’s Manager [direct supervisor], you should enter your name like this: “[Your Name] (on behalf of [Manager Name]).”
    2. [Your e-mail address]: In order to keep a record of this document accessible in DocuSign, use your “eid email address”: [EID]@eid.utexas.edu
    3. [Chair/Director Name]: Enter the name of the Chair or Director of your unit.
    4. [Chair/Director E-mail]: Enter the EID e-mail address of the Chair or Director (described in step 2).
    5. When complete, click the “Begin Signing” button.
  2. When the form loads, DocuSign will require that you agree to use electronic records and signatures. Check the box and then click “Continue” to proceed.
  3. Click the yellow “Start” button on the upper left of the form:
    1. [Employee Name]: Type the name of the employee whose position you are trying to reclassify. [EID]: Type the employee’s UT EID.
    2. [Name of Supervisor]: This will auto-fill from the Signer Information step. You cannot edit this field.
    3. [Current Department]: Type the name of the Department/Center/Institute where the position lives.
    4. [Current Title]: Type the job profile [job code] title here. If you also use a Business [internal] title, include that in parentheses. Ex. Administrative Associate (Course Scheduler).
    5. [Length of time in current position]: Include years and months the person has been in their current title in this position. Ex. 2 years, 3 months.
    6. [Original hire date]: Type the date hired into current position in MM/DD/YYYY format.
    7. [Current Annual Rate]: Type the current annual full-time salary rate. If the position is not full-time, please include the FTE and annual pro-rated salary in parentheses. Ex. $42,000 (.75 FTE; $31,500 pro-rated)
    8. [Proposed Classification]: Type the proposed job profile [job code] title here. If you also use a Business [internal] title, include what that new title would be as well, in parentheses. Ex. Sr. Administrative Associate (Course Manager)
    9. [Proposed Annual Rate]: If you are not requesting an increase, type the current rate. Otherwise, include the proposed annual full-time rate, including FTE and annual pro-rated rate if the position is not full-time. Ex. $46,000 (.75 FTE; $34,500 pro-rated).
    10. [If salary increase is requested, how increase will be funded]:
      1. If the increase will be funded by your unit/internally, choose the “Department” radio button. You will need to supply the 10-digit account number(s) of the funding source(s) & a brief explanation of your intention. Ex. 14-xxxx-xx20 and 14-xxxx-xx50; plan to reallocate $1,500 recurring from our wages and MO&E lines to the salary (-10) account to cover this increase.
      2. If not funded by department, choose the “Other” radio button. You will need to briefly explain how this increase will be funded.
    11. You will add the current and proposed job responsibilities on page 2.
  4. Time to sign. When you click on the signature field, it will pop-up a new window asking you how you would like to sign—you can use the defaults it offers you, or customize your signature (doesn’t matter).
  5. [Page 2: Complete this section for position reclassification]:
    1. [Current job responsibilities]: For each responsibility, please include the amount it represents (percentage) of the overall workload. The percentages ought to total 100%.
    2. [Proposed job responsibilities]: For each responsibility, please include the amount it represents (percentage) of the overall workload. The percentages ought to total 100%.
  6. When finished listing the duties, “Finish” ought to appear at the bottom of the form. After you click that, the form will be sent for approval. You’re done, for now. You will receive an email notification once the form has been approved or not approved. Note: If you did not use your “EID email”, but used a regular email address and completed the form as a guest, you will not be able to save the form for later, nor will you be able to track the form’s progress while you await signatures.