College of Liberal Arts

Getting Started

WorkDay Resources Index

Preparing for Workday

Preparing for WorkDay-HR. Coming Fall 2018
Online Demos | PDF Handouts | Events Calendar | more ...

October Training Events

Workday User Fair for All Employees and Managers, Oct. 19

Employee and Mananager - Self Service Tools and Resources

Resources Summary for Managers:
https://workday.utexas.edu/resources/training/employee-manager-selfservice

Workday Training for All Employees

All employees will use Workday for timesheets starting in November. Attend one of the following training events, watch online, or view eLearning on how timesheets will work in Workday. The current timesheet system will retire on Oct. 31. All timesheets must be submitted and approved by Oct. 31. Learn More About Employee Training Events and Online eLearning 

Workday Training for Managers

 Learn More About Manager Training Events and Online eLearning 



Timesheets

Fill out your timesheet on a weekly basis.
For office managers, please ensure the timesheet is added to your appropriate groups with EG1 screen

Change Coming Sept 22,2018.  All employees who complete weekly timesheets will need to beginb using Duo software and Two Factor Authentication to be able to complete timesheets in UTDIRECT.

Due: September 22, 2018 - All employees who complete timesheets
How do I set up two factor authentication? 
Two Factor Authentication
For direct assistance with Duo, contact call 512-475-9400.Two-Factor Authentication.

Getting Started-Administrative Resources

Employee Information Updates

Employee and Mananager - Self Service Tools and Resources

Document Processing | Accounting

Learn how to use DEFINE if your job requires this skill.

Videos | Handouts | Quick Tips

While DEFINE has a few hundered commands and has many features, the ones you use regularly are listed on our Quick Tips page.

Learn how to create one of the most common  documents for your job, for example for general administrative positions, the VP2 payment document for reimbursements.  Please also take the time to review the handout (DE 217/VP1/VP2 Vouchers) for this document, it's contains useful information about this document which also is useful in other contexts with other documents.

Learn about VPE documents and Official Occasion Forms

Accounts

Learn the accounts for your office, including the primary differences among accounts, including:

DE 301-Introduction to Accounting (PDF)

Account Fund Types - Handbook of Business Procedures

Learn the accounts for your office, including the primary differences among accounts, including:

DE 301-Introduction to Accounting (PDF)

Account Fund Types - Handbook of Business Procedures

Liberal Arts - Job Aid - Getting Started with Accounts (PDF)

Liberal Arts - Job Aid - Getting Started with GBM/GTM Screens (PDF)

Liberal Arts - Job Aid - Accounts - Fund Types (PDF)

Account Fund Types - Handbook of Business Procedures

Accounts -Department Level Reports

In addition to the standard UTDIRECT resources for account balances, the college maintains a convenience website for each/all offices to view their current account balances, budgeted accounts history, and daily transaction details (by office rather than unit code), updated weekly.
  • Staff Level View: COLA-Account Balances (website) by UTEID
  • Faculty Level View: COLA - Faculty Support Account Balances (website) by UTEID
  • When accessing the site from off campus, please turn  on VPN service first.
  • Each dept/office directly controls faculty authorizations for the faculty view for dedicated faculty support accounts. For additional staff level authorizations, please contact John for additional details. 

New in Summer 2018 - Project Level Forecasting Reports for Departments using the COLA Office Dashboard system. When accessing from off campus, be sure to turn on VPN service. Contact John for configuration, set up, and training to tag accounting entries for reports.


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Featured Resource This Month


Timesheet Changes Coming Sept 22,2018.  All employees who complete weekly timesheets will need to beginb using Duo software and Two Factor Authentication to be able to complete timesheets in UTDIRECT.

Due: September 22, 2018 - All employees who complete timesheets
How do I set up two factor authentication? 
Two Factor Authentication
For direct assistance with Duo, contact call 512-475-9400.Two-Factor Authentication.

 


workday
Preparing for WorkDay-HR. Coming Fall 2018

Training Resources Contact

John Ward

Liberal Arts, Human Resources

232-2476

Related Resources

University Handbook of Business Procedures

Office of Accounting - Training Resources