Getting Started

• Getting Started - Administrative Staff (Many resources you'll need are listed here)
• Getting Started with DEFINE (common Screens) and other tips, including how to use DEFINE, navigation tips, information about Desks/Views, changing Desks/Views, and the most common screens you use every day.
• Common Documents PDF (DEFINE, HRMS, FRMS, etc)
• Getting Started Account Tips (PDF)
• Liberal Arts Job Aids
• Liberal Arts - Training Newsletter
• Getting Started with HRMS (for staff creating/approving appointment documents)
• Handbook of Business Procedures (Essential resource for all staff in administrative positions. This includes both important poliices and rules inlcuding but not limited to  the document processing aspects of various business activities

Fill out your timesheet on a weekly basis.
for office managers, please ensure the timesheet is added to your appropriate groups with EG1 screen

Employee Information Updates

• Complete your Employee Directory Info (UTEID)
• Complete your Paycheck Profile (UTEID)

Videos | Handouts | Quick Tips

While DEFINE has a few hundered commands and has many features, the ones you use regularly are listed on our Quick Tips page.

Learn how to create one of the most common  documents for your job, for example for general administrative positions, the VP2 payment document for reimbursements.  Please also take the time to review the handout (DE 217/VP1/VP2 Vouchers) for this document, it's contains useful information about this document which also is useful in other contexts with other documents.

Learn about VPE documents and Official Occasion Forms

Learn the accounts for your office, including the primary differences among accounts, including:

DE 301-Introduction to Accounting (PDF)

Account Fund Types - Handbook of Business Procedures

Learn the accounts for your office, including the primary differences among accounts, including:

DE 301-Introduction to Accounting (PDF)

Account Fund Types - Handbook of Business Procedures

Liberal Arts - Job Aid - Getting Started with Accounts (PDF)

Liberal Arts - Job Aid - Getting Started with GBM/GTM Screens (PDF)

Liberal Arts - Job Aid - Accounts - Fund Types (PDF)

Featured Resource This Month

Liberal Arts Projects -Dates and Deadlines Chart
(UTEID, and VPN required when off campus)

Training Resources Contact

John Ward

Liberal Arts, Human Resources

232-2476

Related Resources

University Handbook of Business Procedures

Office of Accounting - Training Resources