Workday Liberal Arts General Information

College of Liberal Arts Workday Guidelines:

1. Please add the following comments to any document [a.k.a. business process]:
   • What exactly are you trying to do by creating this document?
   • Has this request been preapproved? If so, by whom and on what date?
   • What are the beginning and end dates of the employment/allowance/one-time payment?
   • What is the amount (i.e. what money is involved, if not obvious)?
   • (If Applicable) Do you have any supporting documentation to attach? Please describe.
2. Please contact the COLA dean's office before contacting the Workday team. Please help us to respond more quickly by including one of the following 4 options in your subject line (to categorize the general subject matter of your question):
   
   • Academic HR  
     • examples of things in this category: appointment/employment changes related to faculty; faculty payments; postdoc questions; NTT faculty who only teach one semester a year; faculty onboarding or separations; etc.
   • Finance
     • examples of things in this category: need to change account(s) for an employee [i.e. costing allocation]; need help deciphering financial information in Workday; etc.
   • Non-Academic HR
     • examples of things in this category: hiring staff; hiring students; adding an affiliate [a.k.a. contracting a contingent worker]; paying hourly employees; paying occasional employees; etc.
   • General
     • examples of things in this category: need to fix reporting structure; problems of access or authorization; anything not obviously fitting into one of the other three categories

 

College of Liberal Arts Supervisory Organizations Structure

 

College of Liberal Arts Workday Role Mapping Structure

Academic Units and Centers/Institutes
Role	PM	JM
Academic Executive	Dean's Office	Dean's Office
Academic Partner	Department / Dean's Office	Department / Dean's Office
HR Executive	Dean's Office	Department
HR Partner	Department	Department
HR Associate	N/A	N/A
HR Assistant	Department / CBS	CBS
I-9 Partner	Department	Department
Recruiter	Department	N/A
Recruiter Coordinator	Department	N/A
Timekeeper	Department	Department
Absence Partner	Department	Department
Cost Center Manager	Dean's Office	Dean's Office
Security Partner	Dean's Office	Dean's Office

For more info, contact:

Liberal Arts Workday Email:

cola-workday@austin.utexas.edu

 

Ann Kelble

Assistant Director of CoLA HR

232-4820

 

Kim Snyder-Jackson

Associate Director of CoLA HR

232-4726

Related Links

• Workday Help Desk
• About Workday
• Workday Training Homepage
• Workday Instructional Guides
• Employee Self-Service and Manager Self-Service
• Preparing for Workday
• Time and Absence Training
• Recruiting and Onboarding Training
• Human Capital Management (HCM) Core Training
• Academic Employment Training
• Student Employment Training
• Security Training
• Workday Terms
• Workday Data
• Workday Reporting