College of Liberal Arts

Workday Liberal Arts General Information

College of Liberal Arts Workday Guidelines:

  1. Please add the following comments to any document [a.k.a. business process]:
    • What exactly are you trying to do by creating this document?
    • Has this request been preapproved? If so, by whom and on what date?
    • What are the beginning and end dates of the employment/allowance/one-time payment?
    • What is the amount (i.e. what money is involved, if not obvious)?
    • (If Applicable) Do you have any supporting documentation to attach? Please describe.
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  2. Please contact the COLA dean's office before contacting the Workday team. Please help us to respond more quickly by including one of the following 4 options in your subject line (to categorize the general subject matter of your question):
    • Academic HR  
      • examples of things in this category: appointment/employment changes related to faculty; faculty payments; postdoc questions; NTT faculty who only teach one semester a year; faculty onboarding or separations; etc.
    • Non-Academic HR
      • examples of things in this category: hiring staff; hiring students; adding an affiliate [a.k.a. contracting a contingent worker]; paying hourly employees; paying occasional employees; etc.
    • General
      • examples of things in this category: need to fix reporting structure; problems of access or authorization; anything not obviously fitting into one of the other three categories.
    • Finance: please contact la-finance@austin.utexas.edu
      • examples of things in this category: need to change account(s) for an employee [i.e. costing allocation]; need help deciphering financial information in Workday; etc.
 

College of Liberal Arts Supervisory Organizations Structure

CoLA Sup Org Structure

 

College of Liberal Arts Workday Role Mapping Structure

                     Academic Units and Centers/Institutes
Role PM JM
Academic Executive Dean's Office Dean's Office
Academic Partner Department / Dean's Office Department / Dean's Office
HR Executive Dean's Office Department
HR Partner Department Department
HR Associate N/A N/A
HR Assistant Department / CBS CBS
I-9 Partner Department Department
Recruiter Department N/A
Recruiter Coordinator Department N/A
Timekeeper Department Department
Absence Partner Department Department
Cost Center Manager Dean's Office Dean's Office
Security Partner Dean's Office Dean's Office