Workday Liberal Arts General Information

College of Liberal Arts Workday Guidelines:

1. Please add the following comments to any document [a.k.a. business process]:
   • What exactly are you trying to do by creating this document?
   • Has this request been preapproved? If so, by whom and on what date?
   • What are the beginning and end dates of the employment/allowance/one-time payment?
   • What is the amount (i.e. what money is involved, if not obvious)?
   • (If Applicable) Do you have any supporting documentation to attach? Please describe.
     •  
2. Please contact the COLA dean's office before contacting the Workday team. Please help us to respond more quickly by including one of the following 4 options in your subject line (to categorize the general subject matter of your question):
   
   • Academic HR  
     • examples of things in this category: appointment/employment changes related to faculty; faculty payments; postdoc questions; NTT faculty who only teach one semester a year; faculty onboarding or separations; etc.
   • Non-Academic HR
     • examples of things in this category: hiring staff; hiring students; adding an affiliate [a.k.a. contracting a contingent worker]; paying hourly employees; paying occasional employees; etc.
   • General
     • examples of things in this category: need to fix reporting structure; problems of access or authorization; anything not obviously fitting into one of the other three categories.
   • Finance: please contact la-finance@austin.utexas.edu
     • examples of things in this category: need to change account(s) for an employee [i.e. costing allocation]; need help deciphering financial information in Workday; etc.

 

College of Liberal Arts Supervisory Organizations Structure

 

College of Liberal Arts Workday Role Mapping Structure

Academic Units and Centers/Institutes
Role	PM	JM
Academic Executive	Dean's Office	Dean's Office
Academic Partner	Department / Dean's Office	Department / Dean's Office
HR Executive	Dean's Office	Department
HR Partner	Department	Department
HR Associate	N/A	N/A
HR Assistant	Department / CBS	CBS
I-9 Partner	Department	Department
Recruiter	Department	N/A
Recruiter Coordinator	Department	N/A
Timekeeper	Department	Department
Absence Partner	Department	Department
Cost Center Manager	Dean's Office	Dean's Office
Security Partner	Dean's Office	Dean's Office

For more info, contact:

Liberal Arts Workday Email:

cola_HR@austin.utexas.edu

Related Links

• Workday Help Desk
• About Workday
• Workday Training Homepage
• Workday Instructional Guides
• Employee Self-Service and Manager Self-Service
• Preparing for Workday
• Time and Absence Training
• Recruiting and Onboarding Training
• Human Capital Management (HCM) Core Training
• Academic Employment Training
• Student Employment Training
• Security Training
• Workday Terms
• Workday Data
• Workday Reporting