INTERA Incorporated, Admin Assistant, Application Deadline, BTT Gateway Job ID 10320
Mon, June 1, 2015
Explore this position and learn how to apply via your BTT Gateway account, BTT Gateway Job ID 10320
NTERA Incorporated is seeking a highly skilled and self-motivated Administrative Assistant to be located in our Austin, Texas, office.
INTERA is a geoscience and engineering consulting firm founded in 1974 and headquartered in Austin, Texas with offices across the country and in Europe. Our employees say that what they value most at INTERA is our corporate culture. We value a good work-life balance, and our employees are our most valuable assets. INTERA is proud of maintaining a reputation for excellence, and we empower our employees to accomplish their best.
This position will be part of a team that produces professional technical reports and proposals. The individual hired will bring expert word processing and document formatting as well as document production and organizational capabilities to a collaborative environment that allows them to share their strengths and build new proficiencies. This position will also support the Contracts Manager in maintaining contract files and ensuring completeness. Included in the responsibilities is the necessity to back up for the receptionist by answering phones, ordering supplies, maintaining the office, or other tasks as needed.
Duties & Responsibilities:
Provide word processing and document formatting for technical reports, business communications, RFPs (proposals), RFQs (qualifications), or other marketing projects
Collaborate with technical personnel and marketing team to ensure documents are accurate, visually engaging, and highly compelling
Assist with final production including formatting, reviewing, and assembling documents
Assist with other technical or marketing activities as needed
Assist Contracts Manager in maintaining project-related records, including contracts, change orders, and certificates of insurance
Back up for receptionist — answer phones, order supplies, maintain office, respond to facility needs, etc. as needed
Required Experience - Education and Skills:
Minimum high school diploma
3-5 years of experience, preferably in the consulting field
Superior communication and organizational skills
Advanced proficiency in Microsoft Word
Proficiency in Microsoft Office Suite, Outlook, Excel, PowerPoint, etc
Ability to multitask and meet challenging deadlines
Self-directed and able to complete projects with limited supervision
Samples of prior work to demonstrate experience
An excellent corporate culture, generous benefits package, and performance-based bonuses are part of the advantages of being an INTERA employee. Come join our talented team of professionals who provide best in class services in our industry.
INTERA Incorporated is an Equal Opportunity Employer. EOE/Minorities/Females/Vet/Disability
