Liberal Arts Career Services
Liberal Arts Career Services

Teacher Retirement System of Texas, Student Intern Summer 2015, Application Deadline, BTT Gateway Job ID 10036

Tue, March 31, 2015

Explore this position and learn how to apply via your BTT Gateway account, 10036 

Note: This position is a limited term assignment. The internship program dates are June through August 2015. Department placement is dependent upon the Intern’s interests, skills, and/or experience. 

The Student Intern performs entry (entry- to routine-level) administrative and/or technical work. Work involves supporting agency operations with a primary focus on gaining practical work experience and business skills for personal development or to satisfy educational requirements. Works under close supervision with limited latitude for initiative and independent judgment. This position reports to the manager or director of the assigned department. 

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: 

General Functions 
•Performs various administrative and/or technical functions in support of agency operations. 
•May assist in researching, compiling, and analyzing data and preparing complex queries and reports. 
•May enter data into spreadsheets, databases, and other automated applications. 
•May review forms, correspondence, reports, and other documents for completeness and acceptability. 
•May assist in developing and maintaining record-keeping and filing systems. 
•May assist in reviewing and analyzing agency policies, procedures, and forms and recommending changes to improve efficiency and effectiveness. 
•May provide general office administrative support, including, but not limited to: typing or word processing correspondence and other documents, greeting and routing visitors and telephone callers, sorting and distributing incoming and outgoing mail, copying, and faxing. 
•Assists in completing special projects and performs other work as assigned. 

•Performs other duties (general and department specific) as assigned. See below for examples of department duties. 


Examples of Duties and Responsibilities By Department (not all-inclusive) 

Communications 
•Assists with researching, writing, editing, graphic design, photography, video, and social media.
•Assists with production of newsletters, brochures, handbooks, reports, and other print materials used to inform and educate agency employees, members, and the general public. 
•Assists with webcasts and special event or project planning and execution. 

General Accounting 
•Prepares cash, BEVO, travel, and miscellaneous reconciliations. 
•Prepares monthly budgetary financial statements, as assigned. 
•Assists with budget development and preparation of the General Accounting procedure manual.
•Assists with records retention, compiling and analyzing financial data, contract closure, and administrative tasks. 

Health & Insurance Benefits 
•Assists with health and insurance enrollment, eligibility, and outreach. 
•Assists with customer service activities and functions. 
•Assists with benefits communication and education. 
•Assists with plan administration. 
•Assists with health benefits exception reviews and determinations. 
•Assist with Health and Insurance Benefits projects. 
•Assist with general administrative functions in a healthcare-related operations environment. 

Information Technology 
•Assists with drafting, editing, reviewing, and updating technical document such as user guides, installation guides, help documents, and tutorials. 
•Assists in monitoring ongoing computer operations, and alerts appropriate staff of inefficiencies or problems that may need corrective action. 
•Assists in performing routine maintenance and in resolving routine machine, printer, and software problems, such as cleaning equipment, mounting/dismounting tapes, replacing printer toner, fixing paper jams, and re-prioritizing production jobs. 
•Assists with PC deployment activities such as receiving assets, moving equipment within the agency, staging equipment for building/image activity, imaging PCs, putting PCs on the network, installing software on a PC, mapping printers and network drives, executing the replacement activity, updating the asset management system to reflect the activity, and preparing the replaced asset for disposition. 
•Assist with reconciliation of assets within the EasyVista software for accurate inventory. Researches and evaluates potential software(s) that can perform the asset management inventory process for the Client Services & Support group. 
•Under supervision, provide support for computer hardware, software, and operating systems for the agency’s end-user community. 
•Diagnoses and resolves basic hardware and software issues. 
•Collaborates with teammates to identify process improvement, escalating quickly when issues arise and assisting senior-level technicians as needed. 

Internal Audit 
•Assists with scheduling and preparing agendas for meetings with Investment Management Division or external service provider staff. 
•Assists with obtaining and filing information needed as part of audit engagements. 
•Assists with reviewing and editing audit report drafts for the Audit Committee. 
•Assists with other duties as assigned to complete investment or financial audits. 

Legal Services 
•Assists with responses to open records requests, including research and document preparation such as organizing, scanning, or redacting content. 
•Researches and analyzes issues relating to benefit programs, contracts, investment agreements, and other activities of a public retirement system; and drafts documents, memoranda, and correspondence. 
•Assists with implementation of legislation passed by the Texas Legislature and compliance with federal laws affecting benefit programs and investments. 
•Assists with annual ethics compliance, including tracking ethics compliance submissions by agency employees and contracts, reviewing ethics compliance statements submitted by agency employees and contracts for completeness, and drafting related correspondence. 
•Works collaboratively on Legal’s records management and litigation tracking efforts, including paper and electronic file maintenance, organizing records for purging and reviewing, evaluating statistical data, and producing narrative reports of findings. 

Staff Services 
•Updates building floor plans using Computer Assisted Design (CAD) software. 
•Assists the Property Manager with the annual physical inventory of controlled assets. 
•Assists in the review and revision of operating procedures. 

Strategic Initiatives 
•Conducts research on public pension policy and administration matters, including defined benefit and defined compensation plan structures, financial literacy, strategic planning, and legislative preparations. 
•Provides administrative assistance in the executive suite including but not limited to answering phones, copying documents, calendaring meetings, and records retention. 
•Assists Executive Director and other executive-level staff with preparation of presentations to include conducting research, creating PowerPoint presentations, and editing content. 
•Assists executive staff in responding to national public pension policy surveys by coordinating with relevant departments and gathering necessary data. 

MINIMUM QUALIFICATION REQUIREMENTS/LICENSES AND CERTIFICATIONS: 

Education: 
•Applicant must be currently enrolled in and actively attending an undergraduate or graduate degree program at an accredited college or university, or have just completed the previous semester; and must have completed a minimum of 30 semester hours by the start of the internship. 
•Applicant will be required to submit a copy of official college transcripts. 

Experience: 
•None. 

Registration, Certification, or Licensure: 
•None. 

Preferred Qualifications: 
•Completion of at least 60 semester hours, including coursework related to the specific program area of the internship assignment. 
•Experience using Microsoft Office software. 


KNOWLEDGE SKILLS AND ABILITIES/PHYSICAL REQUIREMENTS: 

Knowledge, Skills and Abilities that May Be Required 

Knowledge of: 
•General office practices and procedures. 

Skill in: 
•Organizing and prioritizing work to manage a high-volume workload in a fast-paced environment, and completing work accurately while meeting deadlines. 
•Conducting data searches and evaluations of large amounts of information, performing complex analysis of the data, and preparing concise and accurate reports and written/oral recommendations. 
•Verbal and written communication of complex information that is accurate, timely, and based on sound judgment. 
•Providing quality customer service. 
•Reviewing documentation; properly applying complex laws, regulations, rules, and policies; and making decisions based on sound judgment. 
•Using a personal computer in a Windows and Microsoft Office (Word, Excel) environment, and accurately performing data entry. 

Ability to: 
•Establish and maintain harmonious working relationships with co-workers, agency staff, and other external contacts. 
•Work effectively in a professional team environment. 

Physical Requirements and/or Working Conditions 

Work is performed in a standard office environment and requires: 
•normal cognitive abilities including the ability to learn, recall, and apply certain practices and policies; 
•marginal or corrected visual and auditory requirements; 
•constant use of personal computers, copiers, printers, and telephones; 
•the ability to move about the office to access file cabinets and office machinery; 
•frequent sitting and/or remaining in a stationary position; and 
•the ability to work under deadlines, as a team member, and in direct contact with others. 

Workforce Expectations 

Must be able to: 
•regularly, reliably, and punctually attend work; 
•work extended hours as necessary; 
•travel occasionally for work assignments and trainings; 
•show flexibility and adaptability toward changes in assignments and work schedules; 
•adhere to the agency’s internal management policies and procedures 

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  • Liberal Arts Career Services

    University of Texas at Austin
    FAC 18
    2304 Whitis Ave. Stop G6200
    Austin, Texas 78712-1508
    512-471-7900