Travel Authorizations

Travel authorization requests and all related paperwork must be submitted and approved BEFORE you leave.  Please note that depending on your situation, you may need to submit several forms to complete the travel authorization process.  Classes should not be cancelled due to instructor travel.

Travel Authorization Requests 

• All official travel requires the submission of a travel authorization request (RTA).  
• The Travel Authorization Request form is here, under Expense Requests: https://utdirect.utexas.edu/apps/services/requests/ 
• If you are unsure of your account number, check with our financial analyst, Maureen McConnell.  If another institution or group is paying for your travel, select “No Cost to UT.”
• When the form is complete, select continue at the bottom of the page, then assign it to the Psychology Administration group (#00215).

 Restricted Regions Requests

• Travel to certain international locations requires additional approval.   If you are traveling to one of these restricted regions, you must submit a Restricted Region Travel Request by the due date listed on their site.  No late requests are allowed.
  • List of Restricted Regions: https://world.utexas.edu/risk/policies/restricted-regions/list 
  • Faculty/Staff Restricted Regions Request:                      https://world.utexas.edu/risk/policies/restricted-regions/request/faculty-staff 
  • Student Restricted Regions Request: https://world.utexas.edu/risk/policies/restricted-regions/request/student 

 Faculty Travel Grants

• Faculty Travel Grants (FTG) require a separate application: https://utdirect.utexas.edu/ogs/awards/candidate/faculty_app_profile.WBX 
• Eligible faculty may receive as much as $1,200 per academic year for travel expenses to present original papers at scholarly and professional meetings.  See details and eligibility information: https://gradschool.utexas.edu/faculty/faculty-travel-grants 

International Travel for Students

• All student international travel also requires an International Travel Request Authorization (ITRA) form: https://world.utexas.edu/risk/policies/student/itr

Travel Reimbursements

• If you are requesting a reimbursement for your travel expenses, complete a Travel Reimbursement Request (TRR) as soon as your trip is over.   
• Travel Reimbursement Request form is here, under Expense Requests: https://utdirect.utexas.edu/apps/services/requests/ 
• Upload your receipts at the top of the page and use “Add expense type” box to detail each expense.  
• Receipts are required for all travel expenses except your meals (list your per diem amount, up to the limit of $51/day) and ground transportation within a city (such as a taxi ride from the airport to your hotel).
• When the form is complete, select continue at the bottom of the page, then assign it to the Psychology Administration group (#00215).

Guest Speakers

• Pre-authorization is required to pay travel expenses for guests of the department or honoraria for guest speakers. Requests to pay for a guest speaker that are submitted after the event may be denied by the Office of Accounting.
• To request authorization, submit a Guest Speaker Request

All reimbursement requests (travel, meals, or purchases) must be submitted and final approved within 60 days.