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Our college’s breadth, depth and adaptability make it ideally suited to the needs of a diverse state with a growing, dynamic economy and a rich history. The liberal arts prepare students to understand and learn from that history, to analyze problems from multiple viewpoints, and to draw upon knowledge from a range of cultures past and present. It prepares them to be creative and flexible leaders, citizens and workers, dedicated to making the world a better place for everyone.
The value of the liberal arts extends beyond our majors. Every student who attends the university, regardless of major, will take classes in our college during their undergraduate years as part of their core curriculum — classes in rhetoric and writing, the humanities, American and Texas history and government, and courses in a variety of behavioral and social sciences.
This is what distinguishes a liberal arts education at a public research university: the exposure to leading scholarship and teaching in a variety of disciplines in the humanities and the social sciences, and the opportunity to explore ideas across those disciplines in classrooms, laboratories and in our communities.
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- Typical Job Processes & Overviews
Because of how spread out and tough-to-find processes sometimes are in Workday's online resource, below is a small group of consolidated tasks we typically deal with in Research Administration, brought here for ease-of-use. This will be updated and improved as we move forward. This is just a starting point to try to make sense of the tasks we often need to handle in Workday.
NOTE: The best way to track progress and tasks that others process for you is:
Employee Profile --> Action --> View Worker History
If you have access to such info, but can't see it, the request hasn't been started yet.
If you don't have access, talk to your department/unit admin lead to see what roles you need for your job; there is such a thing as view-only access.- If finding the Employee Profile --> Action --> View Worker History sounds like a foreign language to you, you bettah get yourself some Workday training, stat! -See Self-Paced Workday Fundamentals
Hiring a student (initial hire)
Initiated by HR and Cost Center Roles- Direct-Processing Summary: Student Hire WPO
- Direct-Process College Approver: Dean's Office Finance/HR Team: Funded-By Manager & HR Executive
Typically handled by Dept. Mgrs, Grant Admins, Grad Coordinators
CoLA Process for CBS Units: Student Hiring Authorization (power)form
Processing Group: Centralized Business Services - Zeinab's CBS Team
-- Processors: Vanessa, Katie, Ruben, and Suzi, College Approver: Zeinab
Required details:
Student legal name, EID, email address (UTexas email address is prefered)
Appropriate position title, # hrs/wk, range of employment dates, pay rate, account number
+ Costing Allocation form for 1+ accounts and Student Acknowledgement forms
---uploaded to CBS-HR Box Folder
Student Re-Hire (start of term extension)
Initiated by HR and Cost Center Roles
- Direct-Processing summary: Student with NO break in service: Student Job Change
- Student with break in service, follow New Hire BP: Student Hire WPO
Processing Group: Centralized Business Services - Zeinab's CBS Team
-- Processors: Vanessa, Katie, Ruben, and Suzi, College Approver: Zeinab
Required details:
Student legal name, EID, email address (UTexas email address is preferred)
Appropriate position title, # hrs/wk, range of employment dates, pay rate, account number
+ Costing Allocation form for 1+ accounts and Student Acknowledgement forms
---uploaded to CBS-HR Box Folder
Faculty summer assignment(s)
Initiated by HR and Cost Center Roles
- Direct-Processing summary: Faculty Summer Jobs WPO
- Direct-Processing currently not accepted by CoLA HR
Processing Group: CoLA HR, College Approver: Stu & Funded-by Manager, Amy
Required details to proceed:
Combined teaching and non-teaching CoLA documentation (additional details coming soon)
Funding Source Changes (ad hoc)
(stand-alone, mid-semester, retroactive)
Initiated by Cost Center Manager Roles- Direct-Processing summary: Assign Costing Allocation as a Stand-Alone Process
- Direct-Processing currently not accepted by CoLA Finance
CoLA Process: Submit CoLA Stand-Alone form
Processing Group: CoLA Finance, Sandhya, David, Rushabh, Final Approver: Maria
Staff/Researcher Re-Hire (extensions for fixed-term positions, like Postdoctoral Fellows)
Initiated by HR and Cost Center Roles
- Direct-Processing summary: Change Job Overview & Start Job Change
- Direct-Process College approver: TBD
Processing Group: TBD
Required details to proceed: TBD
- If finding the Employee Profile --> Action --> View Worker History sounds like a foreign language to you, you bettah get yourself some Workday training, stat! -See Self-Paced Workday Fundamentals
- Rescind Transactions - Undoing a Mistake
Rescind Process Details - COMING SOON
- Costing Allocation Changes - Adjusting Sources of Funding
COMING SOON
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