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College of Liberal Arts

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Our college’s breadth, depth and adaptability make it ideally suited to the needs of a diverse state with a growing, dynamic economy and a rich history. The liberal arts prepare students to understand and learn from that history, to analyze problems from multiple viewpoints, and to draw upon knowledge from a range of cultures past and present. It prepares them to be creative and flexible leaders, citizens and workers, dedicated to making the world a better place for everyone.

The value of the liberal arts extends beyond our majors. Every student who attends the university, regardless of major, will take classes in our college during their undergraduate years as part of their core curriculum — classes in rhetoric and writing, the humanities, American and Texas history and government, and courses in a variety of behavioral and social sciences.

This is what distinguishes a liberal arts education at a public research university: the exposure to leading scholarship and teaching in a variety of disciplines in the humanities and the social sciences, and the opportunity to explore ideas across those disciplines in classrooms, laboratories and in our communities. 

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⌂ FINANCIAL RESOURCE MANAGEMENT SYSTEM

UT's Financial Resource Management System (FRMS) is a web-based framework that provides university personnel with an easy-to-navigate interface for processing certain types of financial transactions. The links below provide an overview. Click on the links above for in-depth, grant admin-specific help on FRMS-based functions we use frequently.

  • Transfers, Student award processing, and Tools are the FRMS-based functions most frequently used by grant admins.

    • Transfer System (Inter-account & Intra-account transfers)
      This subsystem is used to process requests for transfers of funds, within subaccounts inside the same account or between different accounts.
    • Scholarship/Fellowship Awards System (aka Student Accounting)
      This subsystem is used to process different types of awards or benefits for students (e.g., scholarships, fellowships, cash prize awards, and tuition reduction benefits).
       
    • Tools (Financial Reports)
      The Tools link isn't really an FRMS subsystem, but it's an easy-to-find access point to the various 'bridge systems' that have been built to help grant admins access the data they need to help manage their awards. Workday (the university's HR system) doesn't really know how to 'talk to' the Mainframe (the university's financial computing source), so the bridge sites (aka workarounds) became necessary. The tools and reports linked in FRMS live within UT Direct and pull data from both the university's mainframe, and Workday. FRMS also pulls information from the Mainframe.
       
      • The resources in the Tools link that provide the most value (and are most typically needed) are Report and Image. Clicking on any of the Report links will take you to a central Reporting Resource that will provide even more reports to choose from. The overlapping links can be a little confusing, but you'll quickly get a sense of which reports you need. Below are the (typically) most useful ones:
         
        • Transaction Listing - This option gives access to the majority of transaction-based reports - this is good for drilling down into specific items when you need to find out more about certain charges. Options include reports that show: Account By Date (10 digit acct#, same as the GT1 screen in *Define), transactions By UT EID to concentrate on a specific person who may have been paid from multiple accounts (similar to the Allocations Details report), the 7-digit PI Unit Code (to see multiple accounts that belong to the same PI), etc.
        • Allocation Details - Strictly salary, you can look up details by UT EID, 10-digit accont number, 8-digit budget group, or 7-digit unit code.
        • Fringe Reports (a misnamed and somewhat confusing display of any and all types of salary and fringe, regardless of which subaccount they appear in, 12, 14, 70, 71, etc.) -But you can still get accurate details since it's talking directly to the Mainframe (similar to *Define).
        • Account Balance Information - Search by 7-digit unit code or 8-digit budget group to see the balances in all of the subaccounts inside of a budget group (aka an entire account). This is the same information as seen on the GB1 screen in *Define. You can also access this same interface via the UT-RMS (Research Management System) when searching for award details. There are multiple ways to access this information (in an effort to ensure all systems are 'talking to' each other).
        • Image - This link takes you to the Image Retrieval System (IRS), which is where UT houses all the backup documentation for transactions processed in the Mainframe. The most frequently used search options in the IRS system are by Document ID and Travel RTA Number. When you are sure you have the correct Doc ID or RTA# and the IRS system tells you the image isn't available yet, either 1) it hasn't been processed yet or 2) something's wrong (and you should follow up)!  Note: Authorization to view documents in the IRS system is controlled by routing permissions in *Define and the Electronic Office Management system. 
  • Less Common for Grant Admins: Purchasing, Inventory & Contracts+

    Additional subsystems housed in FRMS are the Inventory portal and Procurement system.

    • Departmental Inventory Portal (within the Procurement subsystem)
      This subsystem is used to make direct updates to items for annual inventory purposes. Inventory consists of equipment and supplies that are tracked via a bar-code system for university-owned items, such as laptops, desktops and high-dollar items. Each year, someone designated in each dept/unit physically inspects and scans inventory items to ensure compliance.
       
    • Procurement System (Purchasing)
      This subsystem houses additional links related to purchasing activity, such as bid, purchase order, receipt and vendor information, and functions such as:
      • UT Market* (UT Vendors for Products & Services)
        This is an electronic procurement system that enables shoppers (including UT employees) to browse for products across multiple suppliers and select items to be purchased.  *see Purchasing section for more details.
        • Contracts+ (Contracts Management System)
          The new online contracts process and management system falls under UT Market and is available (and visible) only to authorized contract personnel in each unit.
           
      • Departmental Inventory Portal (within the Procurement subsystem)
        This subsystem is used to make direct updates to items for annual inventory purposes. Inventory consists of equipment and supplies that are tracked via a bar-code system for university-owned items, such as laptops, desktops and high-dollar items. Each year, someone designated in each dept/unit physically inspects and scans inventory items to ensure compliance.

        The majority of the purchasing links housed in FRMS are for authorized purchasing agents and contacts and are protected by access control.
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(AskUs info popup link) Financial Resource Management System 
Link to FRMS (new tab): https://utdirect.utexas.edu/apps/frms/home/.
Online FRMS-based training resource for (popup) FRMS help, that includes a thorough (popup) Glossary of terms. The Office of Accounting & Financial Management also provides additional FRMS-specific training (popup).