Department of Spanish and Portuguese
Academic Flags
The university's core curriculum requires all undergraduates to earn credit for flag courses in six areas: Writing, Quantitative Reasoning, Global Cultures, Cultural Diversity, Ethics and Leadership, and Independent Inquiry.  Flags proposals must be submitted through the Academic Flag Proposal System by mid April for the following spring semester and by late November for the following summer and fall semesters.  For more information, see the Flag Guidelines on the School of Undergraduate Studies site or contact the UGS Flag team.
Canvas Support
For Canvas support , please contact the UT Service Desk to place a ticket or to check the status of a ticket. Otherwise, please reach out to a UT Canvas Administrator.
Class Rosters
Instructors may download rosters from the Registrar's Class Roster page. You must be the instructor of record, and you will need to sign in with your EID.
Classrooms
For access to a locked classroom, please contact Facilities Services at (512) 471-2020.
Course Instructor Surveys (CIS)
The university requires that all organized classes be surveyed every semester, including summer, using an approved CIS form.  You can choose to survey your classes electronically (students will receive a link to their surveys via email) or using the traditional paper surveys.  Both paper and electronic surveys are administered during the last two weeks of class, before the final exam period and before any grades are reported for the semester.
Surveys are ordered by your departmental contact, Stephanie Cox.  In the first few weeks of the semester, you will receive a request to submit your survey preferences.  If you do not respond this request, you will receive the default survey order for your class: electronic basic survey forms.  Once your surveys have been ordered, you will receive a reminder to check your survey order on the MyCIS site; please take a moment to check your survey order to prevent any errors in your order.
Useful Links:
MyCIS  - Confirm survey order and view your electronic survey results (EID required)
CIS Results site - View survey results for any instructor or course
CIS for Faculty and Staff page - Reminder of important dates, policies, and FAQ's
Final Exam Scheduling
Requests for final exams will be collected by Stephanie Cox and submitted to the Registrar's Office in the first weeks of each semester.  Once final exams have been scheduled by the Registrar's Office, you can look up scheduled exams by unique number to see your final exam assignment.
The Index of Final Exams lists the general schedule of exams and can be used to project the final exam time for your syllabus.
Students can obtain a personal final exam schedule on the Registrar's page as well, once the exams have been scheduled.
Grade Submission and Grade Changes
Grades for organized classes must be entered by the instructor of record no later than 10:00 am on the due date through the Grade Submission System.  Once you enter the grade submission system, select the department abbreviation to see a list of courses for which you are required to submit grades.  Due dates for grade submission are listed at the top of each grade sheet in the submission system, or on the grade sheet authorization page.
Individual instruction courses, including honors tutorial and individual conference courses must be submitted by the departmental grade contact, Laura Rodriguez.
If you need to change a grade outside of the regular grade submission period, you will need to request a grade change online.  As of fall 2011, paper grade change forms have been replaced by the Online Grade Change system.  You will need the student's EID and the year, semester and unique number of the course in which the student was enrolled.
Syllabus and CV Submission
UT-Austin is required by House Bill 2504 to post a syllabus for every organized undergraduate course and a current CV for every faculty member teaching an undergraduate course by the 7th class day of each semester.  Syllabi and CV's are due to departmental contacts no later than the 1st class day and should be directed to Stephanie Cox.
View the syllabus policies to see what items are required to be included in the posted syllabi. CV requirements are available in the Provost's HB 2504 Implementation Policy.  Submitted syllabi and CV's will be posted to the Access Syllabi and CV's site by the 7th class day.
Textbook Orders
Textbook orders are due on October 31st for the spring semester and on April 1st for the fall and summer semesters.  These early due dates help the Co-op to keep book prices low by allowing them to anticipate the number of used books they can buy back from students and giving them the time necessary to purchase used books from wholesalers. Textbook orders can be submitted online at University Co-op.
Financial
For information on purchasing/reimbursement procedures, please visit COLA Centralized Business Services
To request departmental funding for a special purpose, please contact Noël Meyer.


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    The University of Texas at Austin
    BEN 2.116
    150 W. 21st Street, Stop B3700
    Austin, TX 78712-1155
    Advising & Registration: 512-232-4506/512-232-4503; Graduate Coordinator: 512-232-4502