Department of Spanish and Portuguese


COLA Purchasing Policy

The following is a list of College of Liberal Arts policies regarding purchases and reimbursement. 

  • No reimbursements for office supplies purchased with personal funds will be approved. If you need office supplies, please check with office staff regarding purchasing through UT's Office Depot portal.
  • No state sales tax will be allowed on direct payments for the following types of transactions:
    • Food being delivered for any occasion
    • Food take out for any occasionGrocery store purchases
    • Goods including (but not limited to): books, subscriptions, copies
  • No sales tax (from any state) will be allowed on any reimbursements.
  • A tax-exempt form must be presented to the vendor for these types of transactions. State sales tax and mixed beverage tax can only be reimbursed for business meals which take place at the establishment.  Please see HBP 9.1.1 and 9.1.2 for more information.
  • No reimbursements for purchases made using gift cards or reward points will be approved.
  • No reimbursements for furniture or equipment using personal funds will be approved.
  • No receipts over 60 days old will be reimbursed.
  • No reimbursements or payments for employee parking on the same campus as the place of employment will be approved. For example, if the employee works on the main UT Austin campus, reimbursement for parking, payment of monthly parking fees, or use of pre-paid parking cards will not be allowed.  If the employee attends a meeting at UT System or at the Pickle Campus, parking may be reimbursed. 
  • No reimbursements for items not purchased by the requester

If you need to be reimbursed for a purchase which falls outside these guidelines, please fill out an exception request form here.

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    The University of Texas at Austin
    BEN 2.116
    150 W. 21st Street, Stop B3700
    Austin, TX 78712-1155
    Advising & Registration:; Graduate Coordinator: 512-232-4502