Centralized Business Services
Liberal Arts Building

Hiring

This information is primarily intended for offices who utilize our centralized HR services.

Other offices who wish to hire should contact their administrative manager for assistance.

IMPORTANT: Please do NOT commit to hiring or paying anyone before receiving confirmation from the Liberal Arts CBS HR Team that it is permissible for the specific individual or situation you have in mind. It is important that a review be conducted before any commitment is made to ensure that employment is legally possible and does not violate any university policies. Per college policy, failure to obtain prior permission from our staff in advance of hiring may result in you personally being responsible for paying someone for services performed.

  • Step 1: Student Worker Acknowledgement Form - Please complete this form for each new hire and upload to your CBS-HR UT Box Folder.
  • Step 2: Student Hire - Request Form - Please complete this form to request to hire a student. Before submitting requests, do confirm with student that they meet eligibility for minimum enrolled hours and max allowable hours across all UT concurrent jobs. See resources down below.
  • Step 3: An I-9 form is required to show work authorization. New workers (and some continuing employees) should be prepared to complete the I-9 form on their first day.
    • Section 1 can be completed by workers prior to their first day and must be completed by the end of the first day of work. Workers should log in to Workday to complete all the onboarding tasks assigned to them in their Workday inbox. This is where they can find the Complete Form I-9 step.
    • Sections 2 and 3 must be completed in person with the HR team by the end of the third day of work. (The direct supervisor schedules this meeting on behalf of the worker.)
    • Here is a list of acceptable documents for the I-9 visit: Acceptable Documents for I-9 Form

Additional resources: