The Economics Department

Travel & Reimbursements

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Request for Travel Authorization (RTA)

All faculty must submit an RTA prior to travel. Request for Travel Authorization Form 

Faculty Travel Grant (FTG)

Eligible faculty may receive up to $1,200 per academic year for travel expenses to present original papers at scholarly and professional meetings. (An RTA is needed to move your FTG forward.) The FTG department requires faculty to submit applications at least two weeks before travel. For more information, please go to the Faculty Travel Grants page on the Graduate School website. 

Reimbursement

Travel receipts must be submitted no later than 30 days after your last approved travel date. 
Submit travel receipts to Katie Foster. 

Travel Reimbursement Worksheet (optional document) 

For detailed information on travel guidelines, please go to the Travel Policies section in the Handbook of Business Procedures.

If you have any questions, please contact Katie Foster at kfoster@austin.utexas.edu.


Entertainment 

Requests for reimbursement submitted more than 30 days after the event will not be approved by the Dean's Office. 

To make a reimbursement request, please fill the form at the front desk at BRB 1.116. If you have any questions, please contact Emily Carpenter at e.carpenter@austin.utexas.edu.

Reimbursement Guidelines 

When you submit your request, please provide an itemized receipt(s) and payment receipt (e.g. credit card).

Taxes

  • Taxes are reimbursable if the food is consumed at the restaurant.
  • Taxes are not reimbursable if the food is delivered off-site.

Tips

  • Tips must be 20% or less of the pre-tax subtotal.

Seminar Meal Limits

Lunch = $20 max/per person/per day ($80 max total)
Dinner = $75 max/ per person/per day ($300 max total)


Miscellaneous 

Miscellaneous purchases include items such as books, subscriptions, membership fees, etc.

Requests for reimbursement submitted more than 30 days after the event will not be approved by the Dean's Office. If you have any questions, please contact Emily Carpenter at e.carpenter@austin.utexas.edu.

Reimbursement Guidelines 

When you submit your request, please provide an itemized receipt(s) and payment receipt (e.g. credit card).

Taxes

  • Taxes are not reimbursable for miscellaneous purchases. 

Purchases

Please note: There are some items that you will not be reimbursed for if you purchase them yourself (for example office supplies, furniture, or software).

There are two ways to make purchases:

  • The department can use your expense funds and make the purchase for you.
  • You can make the purchase and be reimbursed.

Please contact Chrissy Lovell at chrissy.lovell@austin.utexas.edu if you have any questions about purchasing guidelines. 

Office Supplies 

Feel free to stop by the department supply room in the front office to pick up supplies. Please reach out to Chrissy if you have a special request.  Please note: Supplies for TA's must be requested by a faculty member.