The Economics Department

Travel & Reimbursements

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Request for Travel Authorization (RTA)

All faculty must submit an RTA prior to travel. Request for Travel Authorization Form 

Faculty Travel Grant (FTG)

Eligible faculty may receive up to $1,200 per academic year for travel expenses to present original papers at scholarly and professional meetings. (An RTA is needed to move your FTG forward.) The FTG department requires faculty to submit applications at least two weeks before travel. For more information, please go to the Faculty Travel Grants page on the Graduate School website. 

Reimbursement

Travel receipts must be submitted no later than 30 days after your last approved travel date. 
Submit travel receipts to Katie Foster. 

Travel Reimbursement Worksheet (optional document) 

For detailed information on travel guidelines, please go to the Travel Policies section in the Handbook of Business Procedures.

If you have any questions, please contact Katie Foster at kfoster@austin.utexas.edu.


Entertainment 

Please note: Requests for reimbursement submitted more than 30 days after the event will not be approved by the Dean's Office.

The Office of Accounting requires reimbursements to be processed within 60 days of the event.  Reimbursements include travel and meals with seminar speakers.

Reimbursement Allowance 

Regular Seminar Speaker 
Lunch = $20 max/per person/per day ($80 max total)
Dinner = $75 max/per person/per day ($225 max total)

Recruiting Visits
Lunch = $20 max/per person/per day ($80 max total)
Dinner = $75 max/ per person/per day ($300 max total)

Reimbursement Guidelines

When you submit your request, please be prepared to provide the following: 

  • An original, detailed receipt(s)
  • An explanation for why you are requesting reimbursement. (What was the event or purchase?)
  • A source of funds, either a personal expense or departmental account. This account will be reimbursed once your submission is approved.
Download Entertainment Reimbursement form: Return to Emily Carpenter or place in "Other" box at front desk.
Download Miscellaneous Reimbursement form: Return to Emily Carpenter or place in "Other" box at front desk.

Purchases

There are two ways to make purchases:

  • The department can use your expense funds and make the purchase for you.
  • You can make the purchase and be reimbursed.

Please note: There are some items that you will not be reimbursed for if you purchase them yourself (for example office supplies, furniture, or software).

Please contact Chrissy Lovell at chrissy.lovell@austin.utexas.edu if you have any questions about purchasing guidelines. 

Office Supplies

Feel free to stop by the department supply room in the front office to pick up supplies. Please reach out to Chrissy if you have a special request.  Please note: Supplies for TA's must be requested by a faculty member.