College of Liberal Arts
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Faculty Resources

  • Graduate Program Administration

    Contact: Tia Dacquisto, Graduate Program Coordinator

  • Graduate Student Placement Placement Reference Letters

    Contact: Tia Dacquisto, Graduate Program Coordinator.

    Please email Tia your letters of recommendation.

  • Hiring Students

    Contact: Katie Beth Willis, Administrative Manager

    Online request form: Hire a Student

    Key Points to Remember:

    1. Students need to be appointed before they can work
    2. Students must be enrolled full time
    3. Different rules apply to international students
    4. Different kinds of work require different types of appiontments
    5. You have to pay fringe benefit costs
    6. Students can now more easily qualify for benefits than in the past, and if they do, they will be automatically enrolled, and our accounts charged. We need to do more work on the front-end, before hiring.
    7. You should be working with Carolina to discuss your financial situation before getting too far along in the hiring process.
  • Human Resources

    Contact: Sarah Eliason, Department Manager

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  • Public Relations

    Contact: Email news to Jeremy Garrett, Events & Outreach Coordinator

    In the news? New publication? Win an award? Do not be shy— let us know!

  • Purchasing

    Contact: Katie Beth Willis, Administrative Manager

    Purchasing goods or services with university money can be complicated. We operate in a regulated environment where different rules apply to different purchases. Do you need a purchase order? A contract? Can you be reimbursed? It is always a good idea to check in with us before you initiate any purchases. A quick visit or simple email can save a lot of headache (and your own money) down the line.

    Some Key Points to Remember:

    1. Most office supplies and computer equipment are purchased through UT Market (for UT Market pointers, please see the UT Market help page)
    2. Purchases you think might be reimbursable are probably not - stop, ask!
    3. Anything involving data requires special handling and advance planning
    4. Purchases above $15,000 and foreign purchases - see item #3 above
    5. Payments for service require additional paperwork and approval before work begins
    6. You should be consulting with Carolina about your financial standing before initiating purchases, and at a minimum be in touch before initiating any significant expenditure (think $500 and above)
  • Reception

    Contact: gov-recp@austin.utexas.edu

    • Copy requests (48 business hours advance notice, please!)
    • Mail services
    • Office supplies
  • Room Reservations

    Contact: Jenna Bacorn, Senior Administrative Associate

    Online Request Form: Reserve a Room

    Please contact us to reserve a room in Batts Hall.

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  • Spending Research Funds

    Contact: Sarah Eliason, Department Manager

    Key Points to Remember:

    1. Your funds are not unlimited - ask us how much you have!
    2. At minimum, you should be consulting with us before initiating any significant expenditure (think $500 and above).
    3. Different accounts have different rules - ask before spending!
    4. If you are sponsoring student travel, make sure everyone coordinates with us well ahead of time
    5. Buying books from online vendors is reimbursable only and taxes are not reimbursable (create a tax-exempt account!)
    6. Professional association memberships are reimbursable only and special rules apply - stop and ask before purchasing!
  • Sponsored Research Grants

    Contact: Katie Beth Willis, Administrative Manager

    Key Points to Remember:

    1. We love grants and will help you as much as possible - and you will need it!
    2. It is important to be in contact with us and, especially, to forward communication you receive from OSP or from an external organization. Sometimes, we learn about external funding late in the game, and then have to scramble to make your money available to you. The earlier and more consistently we are brought into the process, the better service we can provide.
  • Teaching Resources

    Please visit our Teaching Resources page for more information!

  • Travel

    Contact: Faith Moore, Administrative Associate

    RTA Online Form

    Key Points to Remember:

    1. An approved RTA is required prior to travel
    2. Someone needs to cover your class
    3. Turn in receipts within 30 days
    4. Itemized receipts marked as paid!
    5. Faculty Travel Grants provide $1,400 per academic year.
  • UT Market

    Contact: Katie Beth Willis, Administrative Manager

    UT Market Points of Emphasis:

    1. There should be a “button” for UT Market located on your UT Direct homepage
    2. Once in UT Market, select a vendor before searching for a product
    3. Most office supplies can be found in the “Today’s Business Solutions (Office Depot Max partner)” vendor
    4. Most computer equipment, supplies, and some software can be found in the “Campus Computer Store” vendor, though Dell products can usually be found in either the “Dell” vendor or “Today’s Business Solutions”
  • Visiting Scholars

    Contact: Sarah Eliason, Department Manager

    Key Points to Remember:

    1. To stay longer than six months or receive money of any kind international visitors need a J-1 visa. A minimum three-month lead time is suggested for visa processing, and longer when possible
    2. International visitors staying for less than six months and not receiving money of any kind do not need a J-1 visa
    3. Somone (i.e. not the department) needs to cover the J-1 visa fee
    4. Visiting scholars need an approved, official appointment
    5. Office space only on a limited, as/if available basis (more often than not, office space is not possible)
  • Website Updates

    Contact: Jeremy Garrett, Events & Outreach Coordinator

    Remember that you can make updates to your own profile here: https://webeditor.la.utexas.edu/login/

  • Where is the Chair?

    Contact: Jenna Bacorn, Senior Administrative Associate

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