College and University Approvals: HI will route the proposal to the appropriate parties to acquire needed college- or university-level approvals.
Compliance Review: HI will review the proposal and ensure that any necessary steps for IRB or COI are being followed.
Coordinate Submission with Office of Sponsored Projects (OSP): HI will work with OSP to get necessary approvals and review of the proposal in advance of submitting to the sponsor.
Organizational Information: HI will prepare required sponsor administrative forms and ensure that all UT Austin information included within the proposal is accurate.
Outreach and Coordination: HI will contact and collaborate with partner institutions to coordinate receipt of all necessary subcontract documentation.
Proposal Forms: Assistance with budget preparation, related documentation and proposal submission forms.
Proposal Instructions: Assistance in reviewing sponsor guidelines and identifying key requirements
Sponsor-specific Submission Systems: HI will coordinate preparation of the proposal and uploading of materials within any e-submission portals required by the funder.
Post-Award Support & Services
Amendments: If your project requires a change to the terms that would require a new amendment to be signed with the sponsor, HI will reach out on your behalf to process this change while coordinating with OSP.
Budgeting: Providing accurate formulas and calculations for standard UT Austin rates associated with your project needs such as salaries, fringe benefits, travel, materials and supplies, tuition, consultants, advisor honoraria, and overhead.
Budget Projections: HI will work with you to build out your projected costs over the remaining project period to ensure that your project stays within budget. If changes are needed, we will work with OSP and/or the sponsor to transfer funds to the appropriate categories for future charges.
Contracts: Drafting and coordinating processing of signed agreements including hotel contracts, consulting agreements, vendor contracts, or technology-related signed agreements. HI also assists with data use agreements, MOUs, and other unfunded contracts requiring UT Austin signatures.
Financial Oversight: HI will provide you with financial reports on your grant awards to ensure proper charges are being made as intended on the award.
HR appointments: Helping to identify and process the appropriate rates, job titles, date ranges, cost projections, benefits eligibility, and fringe benefit costs associated with hiring a student or staff member to work on a grant project.
No cost extensions: If your project needs additional time to complete the work, HI will consult with you on processing a no-cost extension with the sponsor (as needed) while coordinating with OSP.
Purchasing: Working to follow UT Austin policies and procedures on procurement of goods or services for research-related project costs involved with materials and supplies purchasing, including use of Pro-Card as appropriate.
Subawards: If you have subawards on your grant award, we will work with OSP to get the subawards set up and agreements signed, then process the invoices received and charge the correct budget line as the project progresses.
Travel: Assistance with pre-travel authorizations (RTAs), direct billing via Anthony Travel or Concur, guidance on applying tax-exemptions for in-state hotel lodging, and post-travel reimbursement requests (TRRs).
