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Faculty / Staff Forms

Ultilize the forms below to provide staff with information and advance notice that will be needed for them to better support you and our expanded communities. 

While we are committed and will strive to accommodate every request, some requests may be subject to the time of the semester, the team's capacity, and the rules of the University. 

 

Guest Speaker / Vendor Request

Prior to making any financial commitments for speaker and vendor expenses, submit at least 4 weeks in advance.

Staff Contact: Gabby Deville

 

Hourly Hires in Workday Request

For hires, submit at least 3 weeks in advance.
*Hire Request forms are not needed for TA and AI appointments.

Staff Contact: Denisse Sanchez

 

Room and Event Request

For room reservations and/or event support, submit at least 6-12 weeks in advance.
*First check for room availability: dsca@austin.utexas.edu

Staff Contact: Margaret Fischer

 

Promotion and Marketing Request

For promotion and marketing support, submit at least 4-12 weeks in advance.

Staff Contact: Caro Arredondo

 

Purchase Request

Submit prior to making any purchases or making any financial commitments to individuals or vendors. For payments to individuals or vendors, submit at least 4 weeks in advance.

Staff Contact: Gabby Deville

 

Non-Travel Reimbursement Request

For uploading receipts. Purchase Request form must have been submitted and approved.

Staff Contact: Gabby Deville

 

Travel Authorization Request

Submit prior to booking any travel and before travel begins.
(Assign to: dys357)

Staff Contact: Denisse Sanchez

 

Travel Reimbursement Request

For uploading travel receipts. Must be submitted no later than 30 days after the last approved travel date.
(Assign to: dys357)

Staff Contact: Denisse Sanchez

 

Travel & Reimbursements

Request for Travel Authorization (RTA)

An RTA must be submitted at least two weeks prior to your travel. The online travel request form can be found HERE.

For more detailed information on travel policies, please consult the Travel Policies in the Handbook of Business Procedures or contact Stephanie.

Faculty Travel Grant (FTG)

Eligible faculty may receive up to $1,400 per academic year for travel expenses to present original papers at scholarly and professional meetings. The FTG department requires faculty to submit applications at least two weeks before travel (an RTA is required in order to route forward your faculty travel grant). For more information, please go to the Faculty Travel Grants page.

Flights, Hotels and Car Rentals

  • All business-related car rentals must be reserved through any of five contracted companies: Avis, Budget, Enterprise, Hertz or National.­­
  • Travelers may book flights, hotels and car rentals through one of the travel agencies (Anthony Travel) or through the Concur Online Booking Tool . You can also contact Stephanie for assistance with reserving a rental car. 

Texas Hotel Occupancy Tax Exemption Certificate

Travel Reimbursement

Travel receipts and an itemized list of travel expenses must be submitted to Stephanie for processing. Travel reimbursements must be processed within 60 days of your return.