New Faculty Orientation
To Do upon Arrival on Campus
- New Employee Welcome and Orientation and New Faculty Launch - New faculty are strongly encouraged to attend both.
- Mandatory Employment Forms - Pay Profile and W-4, Directory Information, General University Compliance Form, Online Compliance Modules.
- I-9 Verification - Must be completed no earlier than 45 days before and no later than 3 days after the begin date of employment as a task in the employee's Workday inbox. Any relocation payments cannot be processed until this is completed.
- Background Check - Must be completed before employee begins work.
- Optional New Employee Orientation - Covers insurance and retirement options.
- UT Electronic Identity (UT EID) - How to find or reset a UT EID. High Assurance UT EID - How to upgrade a UT EID permanently in person or temporarily from a remote location.
- UT Austin Email Address - Sign up for a UT Austin email address with a UT EID.
- UT Identification Card - The ID Center is located on the first floor of the Flawn Academic Center (FAC). Valid photo ID (eg driver's license) required. The UT ID also serves as an electronic key for the building interior hallway doors (eg the main office front door) and for the building after hours.
- Office Keys - Obtain a key letter from Valerie Goldstein and go to the Service Building (SER) with a UT ID card to get an office key.
- Telephone (Smart Voice) - Voicemail instructions. Staff will give faculty their office phone number.
- Department Faculty Web Profile - How to manage the faculty profile webpage.
- Parking - Information on permits, garage/lot locations, and fees.
- UT Austin Faculty Web Central - A comprehensive list of resources for faculty.
- Workday - The main web portal where all of the above can be accessed (two-factor authentication required).
Courses and Teaching
- CLIPS and Canvas - Online tools for managing classes.
- Uploading Syllabi and CVs (House Bill 2504) - The State of Texas requires that all faculty upload their CV and syllabi each semester before the 12th class day. They must comply with these specific State guidelines. Upload them here.
- You can also access class rosters, final exam schedules, grades (due based on final exam date), and other information through the Registrar. Before the end of each semester, you will receive instructions about evaluations as well, and results are available a few weeks after the semester. Please contact department course scheduler Valerie Goldstein with any questions.
- Student Issues - In case of issues with students, contact Undergraduate Advising: gulliver@austin.utexas.edu.
- Classroom Media Console Key and Code outside RLP - Please go to Mezes Hall (MEZ) 2.104 with a UT ID to obtain a classroom media console key, if needed. Please see their front desk for the computer access code.
General Office Procedures
- Mail - The Sociology Department main office and mail room are open during regular business hours; after hours, they can be accessed with a UT ID. Mailing within the UT Austin campus is free, and the Department will pay for business mail to outside the University as long as the Departmental address is used as the return address.
- Copying/Printing/Faxing - The Department has two machines for faculty, staff, and graduate students to use for official business matters.
- Telephone - To call a campus number, dial only the last 5 digits (eg 2-6300); to call locally outside the University, dial 9+area code+number; to make a long-distance domestic call, dial 9+area code+number; to call a toll-free number, dial 9, then the number (excluding the 1); to make an international call, dial 88+six-digit authorization code+*+011+number.
- Room Reservations - Please contact David Rhodes or Valerie Goldstein (backup).
- Equipment and Supplies - To order office equipment and supplies, please see staff.
- Letterhead - Please see staff for Departmental letterhead.
- Kitchen - For use by all Sociology faculty, staff and graduate students. Coffee is complimentary.
- Custodial Service - Offices are cleaned once a month. To have trash removed for the next business day, please set bins in the hall outside offices.
- Accounting and Finance - Faculty who have an account and would like to know their account number and/or balance can check with staff. If an account is funded by the Population Research Center, please see PRC staff. Before making an expense, check with staff first to confirm reimbursement eligibility. See Administration - Accounting and Finance.
- Leave - Please see Department Manager if planning to take leave.
- Clerical assistance - For class- and research-related matters, faculty should ask their TA and/or RA for assistance. The Department undergraduate student assistants can help with some clerical tasks. Please see staff if temporary assistance from student workers is needed.
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Building Information
The Department's offices are located in Patton Hall (RLP). The main office (RLP 3.306) hours are Monday through Friday from 8 am to 5 pm, with doors open from 9 am to 4 pm. Undergraduate Advising (PAR 114) hours are Monday through Friday from 9 am to 12 pm, and 1 pm to 4 pm. Graduate student cubicles are on the 2nd and 3rd floors.
Main Office Phone: (512) 232-6300
Fax: (512) 471-1748
Mailing Address
The University of Texas at Austin
Department of Sociology
305 E 23rd St, A1700, RLP 3.306
Austin, TX 78712-1086
Internal Campus Mail Code
A1700
Staff Contacts
See Staff Directory and Detailed Staff Functions.
IT Support
Desktop Support - laits-help@utexas.edu, (512) 471-5000
Classroom Support - (512) 232-5400 (RLP), (512) 471-9666 (other Liberal Arts buildings)
General IT Support - (512) 475-9400
Campus Health and Safety Resources
See Health and Safety.