Liberal Arts Career Services
Liberal Arts Career Services

Recruiting Policies, Guidelines & Resources

Thank you for your interest in recruiting Liberal Arts Longhorns! We look forward to partnering with you and to connecting you with top talent at UT Austin.

All employers who partner with and recruit through Liberal Arts Career Services must acknowledge, adhere and agree to the following recruiting policies. Should you have any questions, please contact our recruiting team at 512-471-7900 or recruit@austin.utexas.edu.

Job & Internship Posting Policies
UT Austin Campus-wide Recruiting Policies
UT Austin Equal Opportunity Policy
NACE General Recruiting Policies

Agreement & Registration

Once you’ve read the policies below, we welcome you to register with us by creating your BTT Gateway account.

Create your BTT Gateway account here.

Job & Internship Posting Policies

All job and internship postings are reviewed and approved or rejected based upon the information contained in the postings.

General Posting Requirements

  • All postings must be career-related and/or professionally-oriented jobs or internships.
  • Full- and part-time administrative, bank teller and customer support positions must require a college degree.
  • Full-time tutoring positions must require a college degree.
  • Sales-related full-time and part-time positions - including recruiting roles - must require a college degree.
  • All companies and organizations posting job and/or internship opportunities must be hiring candidates for their own human resource needs.
  • All postings must include a professional website to help evaluate the opportunity and recruiters must use a company-specific domain email address. General email address, such as Gmail or Yahoo, are prohibited.  
  • Recruiters must agree to the University’s nondiscrimination and equal opportunity policy detailed below.
  • Employers posting opportunities with commission plus base salary must offer at least minimum wage for the base and the base must be disclosed.
  • Employers based outside of the United States must have an English language website and must pay any associated visa fees for their hires.

Internship-Specific Posting Requirements

  • Employers posting unpaid internships must:
    • provide a space for the intern in the organization's official business premises (co-working spaces, homes, coffee shop, virtual, in the field, remote, etc. are prohibited);
    • provide the resources, equipment, and facilities needed by the student to support learning objectives/goals;
    • provide direct and regular supervision; and
    • meet the Department of Labor’s criteria for unpaid internships. Explore the national internship standards below.
  • Sales-related internships must include a learning component and must provide the intern regular supervision when completing tasks within a business premises (i.e., interns cannot be responsible for making sales calls using their own resources within or outside of the business premises).
  • Employers posting stipend-based internships must provide details for the payment structure. This includes how the stipend will be paid (at once, or in payments); if the stipend is made in payments and payments are based on performance/outcomes, please provide these details.
  • Paid internships must provide a professional working space; co-working spaces are allowed but home and other non-business environments are prohibited.
  • Commission-only internships are prohibited.

Ineligible Postings/Positions

  • Positions requiring interns or employees to market/promote or create/develop free or fee-based programs, products, services, events, etc. and/or collect student information on the UT Austin campus on behalf of an employer are ineligible. Examples include campus brand ambassadors and student referrals of other students.
  • Fee-based programs. Examples include fee-based training programs, fee-based placements or positions requiring the purchase of supplies or a training kit.
  • Incentive-based referrals are prohibited.
  • Opportunities that require students to pay out-of-pocket expenses. Examples include unpaid internships requiring students to provide their own transportation and to pay for gas to run internship-related errands.
  • Postings advertising events, services or programs (e.g., career fairs, test prep, placement or learning programs, etc.).
  • In-home positions at personal residences and non-professional sites are prohibited (e.g., caregiver, nanny, in-home tutor, and startup company positions that place students/alumni in personal residences or co-working spaces).
  • Summer camp and other non-internship seasonal opportunities are ineligible. These opportunities may be eligible for the Hire-a-Longhorn job board.
  • Third-party recruiters are prohibited from posting positions for clients.

Beyond The Tower Gateway Use Policy

Please note that the Beyond The Tower Gateway (BTT Gateway) job and internship posting board is a service offered at the discretion of The University of Texas at Austin to both job seekers and employers free of charge. The University reserves the right in its sole discretion to refuse access to employers at any time.  Access to BTT Gateway job postings will not be allowed for employer’s that do not comply with our recruiting policies, or for job types that do not appear to support the interests of students or the University.  Employers and students are advised to use caution and encouraged to request reference information as needed to establish qualifications, credentials, and conditions of employment.  Excessive postings, duplicate postings, and misleading postings are not allowed.  Postings that do not correspond to a company’s actual interviewing, hiring and compensation practices, or postings that misrepresent the identity and affiliation of the employer, are not allowed.  Postings for positions that require at the time of application, personal information such as bank and social security numbers, or photos of the applicants are not allowed.  Postings for positions that pay in cash, or require a candidate to make a financial investment, or to pay a fee prior to employment, or to recruit other students for a financial incentive, are not allowed.


Campus-wide Recruiting Policies

Employment recruiters who wish to make use of the assistance, services and/or facilities offered by The University of Texas at Austin must comply with UT’s campus-wide recruiting policies outlined below.

Designated Recruiting Space

The University prohibits recruiting in any public space on campus or in any room not specifically designated for recruiting activities by a career center staff member. Examples of space properly designated for recruiting include the career center, rooms reserved for information sessions and career fair space. The following activities, which are considered on-campus soliciting, are prohibited outside of recruiting designated spaces:

  • Tabling in any UT public space, including the West Mall and the Texas Union.
  • Posting flyers or other marketing materials on any kiosk, bulletin board or public space on the UT campus.
  • Recruiting at student organization meetings – read more in the section below.
  • Recruiting in classrooms.
  • Distributing recruiting email blasts to students in the UT Austin directory; the College of Liberal Arts specifically also prohibits position email blasts to our administration, faculty and staff - please post your positions with Liberal Arts Career Services.
  • Collecting student information, including resumes, on campus.
  • Working with student groups, representatives, interns or ambassadors to recruit for your company/organization or to promote your opportunities, products or services to UT Austin students on campus.

Solicitation & Commercial Activity

The University prohibits employers and organizations from posting – and career centers from promoting – any fee-based opportunities; prohibits companies and organizations from promoting or marketing free/no-cost opportunities that have not been pre-approved by the University; collecting student, faculty or staff information on campus; and taking photographs which may infringe on trademarks. If you have questions about UT’s trademark policies, please contact the Office of Brand, Trademarks and Licensing at trademarks@utexas.edu or 512-475-7923. Below are a few examples of prohibited solicitation and commercial activities.

  • Companies/organizations cannot promote fee/tuition-based internship programs or jobs that require students to purchase supplies or pay for training/certification.
  • Companies/organizations cannot promote a free service, resource or product on campus that has not been pre-approved by The University.
  • Companies/organizations cannot hire and/or place “brand ambassadors” or student workers on campus to market, brand or promote fee-based or free services, events, resources or products.
  • Companies/organizations cannot collect student information or photographs on campus for any reason unless pre-approved by The University or in conjunction with a career center-authorized recruiting activity.

Ambassadors/Student Representatives

UT students representing your company on campus share the same prohibitions as employer representatives. To this end, employers are prohibited from posting positions that require students/employees to participate in marketing, branding, recruiting, soliciting or commercial activity on campus.

Student Organizations

The University prohibits recruiting at student organization on-campus meetings and events. Employers are prohibited from actively recruiting students; collecting resumes or other student information; sharing your information for the purpose of recruiting; tabling; or posting marketing material at these events on-campus. Upon the invitation of a student organization and following approved co-sponsorship with an academic department and/or Liberal Arts Career Services, approved recruiting events may be permitted on a case-by-case basis.


UT Austin Equal Opportunity Policy

Employment recruiters who wish to make use of the assistance and/or facilities offered by Liberal Arts Career Services at The University of Texas at Austin must agree with the following equal opportunity policies.

Non-Discrimination Statement: It is the policy of The University of Texas at Austin to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, religion, national origin, gender, including sexual harassment, age, disability, citizenship, and veteran status. Procedures for filing discrimination complaints on the basis of gender, including sexual harassment, are addressed by HOP Policy 4.B.2. Pursuant to University policy, this policy also prohibits discrimination on the basis of sexual orientation, gender identity, and gender expression.
UT Non-Discrimination & Equal Opportunity Site
HOP Policy 4.B.1: Nondiscrimination
HOP Policy 4.B.2: Sex Discrimination and Sexual Harassment

The University of Texas at Austin is committed to this policy in the operation of recruiting and the services of this office are available only to employers who conform to this policy in hiring. Any complaint that an interviewing employer does not conform to this policy with regard to hiring will be investigated to determine whether such practices have indeed occurred.


NACE General Recruiting Guidelines

Principles for Professional Conduct: As part of the University's commitment to leadership in the area of ethics and professional conduct, we require employers utilizing Liberal Arts Career Services to adhere to employment laws and principles of professional practice, as outlined by the federal government and The National Association of Colleges and Employers (NACE) Principles for Professional Practice, respectively. NACE's Principles for Professional Conduct

Reasonable Offer Deadlines: Liberal Arts Career Services prohibits exploding offers in conjunction with on-campus recruiting in the College of Liberal Arts. Offers must remain open for a minimum of three weeks in order to provide the student with the time needed to consider the offer. NACE's Reasonable Offer Deadlines Guidelines

Rescinding Offers: Liberal Arts Career Services strongly discourages rescinding internship or full-time job offers. If an employer must rescind an offer under exceptional circumstances, the employer should contact us so that we may facilitate the resulting conversation with the student. Likewise, students are strongly discouraged from reneging on an offer once accepted in writing. If a student reneges on an offer, please contact us so that we may contact the candidate. Reneging on offers is a violation of the terms of the LACS student agreement. NACE's Position Statement on Rescinded and Deferred Employment

Hold Harmless Agreements: The University of Texas at Austin will not enter into a hold harmless agreement or indemnity agreement with an employer hosting a UT student intern. In addition, LACS advises students not to sign hold harmless or indemnity agreements with internship host organizations. NACE's Hold Harmless Case Study

Additional NACE Resources






Position Statement on Unpaid Internships
Best Practices for Internship Programs
NACE Knowledge Center
NACE Frequently Requested Links

 


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    University of Texas at Austin
    FAC 18
    2304 Whitis Ave. Stop G6200
    Austin, Texas 78712-1508
    512-471-7900