Liberal Arts Career Services
Liberal Arts Career Services

Annie’s List, Operations Manager, Application Deadline, BTT Gateway Job ID 11535

Fri, February 12, 2016

Annie’s List is a political action committee whose vision is to achieve equality for women by changing the face of power in Texas. 

We do this by recruiting, training, supporting and electing pro-choice women who are dedicated to advancing the self-determination, health, safety and financial security of Texas women and their families.

By electing pro-choice women and changing the face of power in Texas, Annie's List promotes a progressive agenda that: 
Protects reproductive rights for women 
Provides affordable and accessible health care for all Texas families 
Creates equitable wages and working conditions for women 
Prevents violence against women and children and assists those who do become victims 
Supports quality public education for all children 

The Annie’s List Operations Manager reports to the Executive Director. The position requires adherence to strict confidentiality guidelines regarding information gained in the course of employment. This is an exempt 30 hour per week position. 
Duties and Responsibilities: 
Administrative Duties 
Maintain the travel and reimbursement plan and records for the organization. 
Communicate meeting dates and reminders with the Board of Directors as well as arrange logistics for quarterly Board meetings. 
Take minutes at Board meetings. 
Take minutes at all-staff meetings. 
General Operations 
Manage routine office duties such as answering phones, handling UPS/FedEx pickups, checking mail, ensuring adequate supplies, etc. 
Provide oversight for day-to-day administrative operation of the organization. 
Coordinate with vendors involved in providing operational and administrative services. 
Assist ED with calendaring and technology needs. 
Assist ED with timely stakeholder communication. 
Create and ensure maintenance of all electronic & hard files for the organization. 

Assist in event coordination as it pertains to handling and recording contributions, and day-of data entry. Also, provide assistance to the Development team on "day-of" event operations. 
Financial and Compliance 
Assist in the preparation of information and reconciliations for annual audit and compilation. 
Maintain the month-by-month and annual budget for the organization. 
Responsible for daily financial maintenance and bookkeeping, including reimbursements, deposits, writing checks, upkeep of vendor files and assist in oversight of the organization’s bank accounts and corporate credit card. 
Prepare all required reporting documents to the TEC, TWC, IRS and other state or federal agencies as required. 
Update and maintain the organization’s NGP donor database. 

Skills & Attributes Required 
College degree or commensurate experience 
Ability to function in a fast-paced, fluid environment 
Bookkeeping experience a plus 
Ability to communicate effectively both verbally and in writing 
Excellent customer service 
Commitment to excellence in the workplace 
Good team player 
Ability to travel some and to work non-traditional hours occasionally 

This job posting is not intended to be all-inclusive. Annie’s List reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment. 

Annie’s List is committed to diversity among staff, and recognizes that continued success requires the highest commitment to obtaining and retaining a diverse staff that provides the best quality services to supporters and constituents. Annie’s List is an equal opportunity employer and it is standard policy to recruit, hire, train and promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, economic status, sexual orientation, veteran status, gender identity or expression, ethnic identity or physical disability, or any other legally protected basis. Annie’s List will not tolerate any unlawful discrimination and such conduct is strictly prohibited.

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  • Liberal Arts Career Services

    University of Texas at Austin
    FAC 18
    2304 Whitis Ave. Stop G6200
    Austin, Texas 78712-1508