Liberal Arts Career Services
Liberal Arts Career Services

ISHIR, Inc., Executive Assistant, Application Deadline, BTT Gateway Job ID 10232

Sat, May 2, 2015

Explore this position and learn how to apply via your BTT Gateway account, BTT Gateway Job ID 10232 

As an executive assistant, you will play an integral role in supporting various projects for the CEO. Executive assistant will work very closely with CEO and other members of the immediate team to ensure projects and initiatives run smoothly as possible. This role also works with other support staff to schedule meetings and arrange for travel 
plans for staff. 

Responsibilities: 
•Review/Filter CEO emails and help highlight the ones that require immediate attention. 
•Coordinate and implement special projects 
•Maintain confidential files 
•Attend staff meetings, take and distribute minutes and follow up on action items 
•Arrange all travel, expenses, and presentations/reports before business trips and meetings 
•QuickBooks entry including Credit Card statement breakdown and entry, check writing 
•Check intake and deposits 
•Occasional business writing including profiles, short pitches, blogs, etc. 
•Print out marketing materials, agendas, etc. 
•Provide telephone coverage for the office as needed 
•Coordinate meetings internally and externally 
•Make travel and lodging arrangements 
•Maintain CEO's calendar and daily schedules 
•LinkedIn and SalesForce Entry (we may move to Microsoft CRM) 
•Scanning of Business Cards or Documents 
•Communicate with managers outside the department and across functions and other business units within US and India 
•May communicate with outside customers and vendors 
•Maintain Office Supplies 
•Oversee the daily management and operations of the office 
•Assist in streamlining and/or facilitating various processes in office 
•Perform other related business and personal duties/errands as required 

Qualification: 
Undergraduate or Graduate Student 
•Prior experience being a Executive Assistant 
•Expert level knowledge of Microsoft Word, Excel, PowerPoint and Outlook 
•Knowledge of Office 365 and SharePoint a plus 
•Strong interpersonal skills and ability to multitask 
•Ability to take initiative in a fast-paced environment 
•Strong oral and written communication skills 
•Ability to work under pressure and meet deadlines 
•Proven track record of working cooperatively and effectively with various personalities and levels of management and support staff 

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    University of Texas at Austin
    FAC 18
    2304 Whitis Ave. Stop G6200
    Austin, Texas 78712-1508
    512-471-7900