How to Add New Users to the COLA Web Editor

There are two ways to give people access to the COLA Web Editor:

  1. You can delegate items in your dashboard to colleagues
  2. Or you can add new users to a faculty, staff, or grad student list⁠—keep reading this page to learn how.

Note: If you're having trouble adding somebody because their UT EID is not showing up in the COLA Web Editor, it could be because that person doesn't have an EID yet, or their EID has been restricted from the public directory. 

Obtaining a UT EID

If a user does not have a electronic identity (EID) with UT yet, they will need to create one for themselves using the UT EID Self-Service Tools. After this they will automatically be added to the COLA Web Editor.

Removing Restrictions From a UT EID

If a user has a UT EID but is still not showing up in the COLA Web Editor, they may have settings that restrict their EID from the public directory. They can solve this by using the UT Registrar's Restrict My Info tool to loosen restrictions on their EID.


Add New Users

1. Log in to the COLA Web Editor and go to your dashboard. All of the offices you are affiliated with will appear in your dashboard. Each office will have its own staff, faculty and grad student lists—these are the three roles that you can assign to somebody. Click on the blue button of the list you want to add a person to.

2. Click on the add button at the top-right of the list.


3. Search for UT EID of the person you want to add and click the add button.

NoteIf you can't find a user by searching for their EID, the person you're trying to add may need to ease restrictions on their account using the UT Registrar's Restrict My Info tool.


That person will now have an affiliation (also called a role) with that office, which will allow them to log in to the editor and edit items (like their profile) in their dashboard.

To remove somebody’s affiliation or role, search for the office and select the faculty, staff, or graduate student list of the user you want to remove. Use the search bar at the top to find the person, then delete them from the list by clicking the red ‘X’ beside their name.